Manager, Logistics and Inventory
UMGC Europe
Category: Overseas Regular, 100% FTE - Full Time, Grade 005
Location: Office of Human Resources, Regional Administrative Headquarters, Kaiserslautern, Germany
The Logistics and Inventory Manager (LIM) reports to the Associate Director of Administrative Operations and is responsible for managing all UMGC divisional inventory assets and departmental purchasing, while also serving as deputy in the Associate Director's absence. The LIM is responsible for the tracking and disposal of accountable, sensitive, and capital inventory items, and functions as a key team member in administrative and logistical operations across headquarters. Additionally, the LIM provides support for headquarters staff travel and guidance to field Logistics Supervisors in the regions. This position is located on site at the regional administrative headquarters and some travel will be required.
SPECIFIC RESPONSIBILITIES INCLUDE:
* Act as the primary purchasing agent for the Administrative Operations department in ordering goods and services; contact vendors, prepare purchase documents, receive shipments, confirm invoices for payment, resolve order discrepancies
* Comply with the State of Maryland, University System of Maryland, and University of Maryland Global Campus asset management policies
* Carry out required audits bi-annually and as requested
* Maintain the ITWorks asset management database; perform initial entry of assets, issue and return equipment, and record equipment disposal in collaboration with Technical Support and the Business Office
* Maintain Workday asset management module
* Maintain the intranet space for Administrative Operations
* Assist Associate Director of Administrative Operations in annual Commencement ceremony preparations
* Assist with official travel requests for most HQ-based staff, to include flights, shuttles, and hotel accommodations, including management of Diner's Card and invoicing to pay vendors
* Help track HQ staff travel and assist with travel changes, emergency travel issues, Country Clearances (APACS) etc.
* Maintain expert knowledge of UMGC's travel and reimbursement policy, help with updates, training for employees, etc.
* Research and improve travel cost savings and efficiencies by working with vendors to find the best deals and most efficient services (e.g., airport shuttles, hotels/Airbnb, etc.)
* Assist with arranging the venue (hotel or conference facility) and other associated logistics for meetings and workshops that take place within or are sponsored by HQ departments
* Serve as the IT Liaison for current HQ staff and submit requests into IT Works, or applicable system, for transferring and offboarding staff and track progress of tickets to ensure staff have equipment needed when beginning or terminating employment. Collect all IT equipment and facility-related items upon employee departure from the Europe division
* Coordinate with HQ Business Office on matters of travel or logistical financial transactions for the HQ including expense reports and spend authorizations
* Work with Associate Director, Administrative Operations to resolve HQ building superintendent issues including utilities furniture and office space adjustment or maintenance
* Assist Service and Logistics Operations Specialist in the managing of fleet vehicles assigned to the HQ, including maintenance schedule and SOP adherence
* Develop and implement guidelines and SOPs for all previously listed processes owned by administrative operations
* Must support HQ building opening and closing procedures
* Requires Valid Driver's License
* Must be able to drive full size van and stick shift vehicle occasionally
* Perform other job-related duties as assigned
REQUIRED EDUCATION AND EXPERIENCE:
* Bachelor's degree in a business or management field from a U.S. regionally accredited institution or foreign degree equivalent, or four (4) years' experience in business administration, preferably inventory, purchasing, and/or travel
* Ability to lift 40 pounds
* Must be able to learn and use software, understand basic computer and network hardware functionality, and routinely communicate with technical staff about their activities
* Strong verbal and written communication skills to work with both UMGC staff and third-party vendors
* Must be able to work on a variety of tasks with minimal supervision
* Must be highly organized and detail-oriented with the ability to meet deadlines and work well under pressure
* Must be able to work flexible hours
PREFERRED EDUCATION AND EXPERIENCE:
* Bachelor's degree in a business or management field from a U.S. regionally accredited institution or foreign degree equivalent, and four (4) years' experience in business administration, preferably inventory, purchasing, and/or travel
* Host nation language skills
* Experience with Workday, Service Now and SharePoint
* Strong MS Suite/ MS 365 skills
* Event Planning
WHO MAY APPLY : Local candidates with ILS preferred. Applicant must qualify for ILS as described in USAREUR Regulation 600-700, Section III, 7-13. Criteria under which applicants qualify for ILS are: must serve the US Forces exclusively; are not stateless persons; are nationals of a NATO state, excluding the host nation; are not ordinarily resident in the host nation.
All submissions should include a cover letter and resume .