Who We Are
Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the worlds top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.
Heidrick & Struggles (H&S) pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®
Living the firm values is the cornerstone of everything we do and is critical to our organization’s success. It is an expectation that all employees demonstrate the behaviors consistent with our firm values:
* Win as One Firm
* Grow with Our Clients
* Own the Results
* Always Act with Integrity
* Respect and value each individual
Additional information on the firm can be found at www.heidrick.com.
Location: This role can be based either in Bremen / Frankfurt / Munich
Key Responsibilities
Client Impact and Engagement
* Full administrative support to Partners/Principals, including travel arrangements, expenses (complying to policy)
* Provide administrative support for the contract / terms and conditions process, ensuring timely progression from initiation to signed contract, tracking milestones, escalating delays, and resolving issues.
* Full in-box management to Partners and where capacity assisting Principles
* Setting up and prioritising meetings to include interviews, assessment interviews and videoconferences. Preparation in advance, e.g. workshop materials, logistics, events, printing and binding etc.
* Producing high quality and accurate results in terms of diary management, emails and documents.
* Understand and utilise Latitude where needed, including timesheets, logging campaigns, marketing items
* Understand and utilise Box to manage and save materials appropriately
People
* Provide general office assistance where needed and working as part of a team (EA team and Engagement delivery team where appropriate)
* Acts as a role model i.e. always displaying exceptional values, attitudes and behaviors in accordance with the role
* Demonstrates the values of the Firm
* Displays the highest ethical standards
Firm Building
* Liaise op key professional relationships.
* Collaborates with other practice groups across Heidrick & Struggles globally
* Become a fully integrated and proactive member of Heidrick Consulting/the practice, understanding its core capabilities and Centre of Excellences (CoE) and taking an active interest in its development
Knowledge
* Attending relevant meetings to understanding partner pipeline and project opportunities along with BD support
* Attending relevant engagement meetings to understand role as part of the client engagement delivery team
* Understand systems including Latitude and PeopleSoft as well as Heidrick Gateway, Box Outlook, Word, Excel, PowerPoint and using the Internet for research purposes
* Understands and appropriately uses business templates and branding.
* Understands and complies with HC processes and administration processes
Key Qualifications
* Bachelors degree required
* 5+ years experience in Administrative role requiring strong project coordination.
* Available to work Monday through Friday normal office hours.
* Maintains composure in a fast-paced, rapidly changing envrionment.
* English and German writing and speaking proficiency.
* Proficient knowledge of all Microsoft Office products.
Consulting Foundations
* Delivering Engagements – team memberal
* Delivering Engagements - Mobilization
* Training on how to administer and report all diagnostics