Executive Assistant (m/f/d)
Unleash your Potential. Make a Difference
We are DHL Freight - a group of 13,000 road cargo experts and Certified Freight Specialists operating in more than 40 countries, who are proud to provide their customers with the best overland freight transport solutions. We are always looking ahead to the next commercial opportunity, anticipating the next global trend. Because at DHL Freight, we're not simply about freight forwarding. We're about forward thinking ways to connect people - and improve their lives.
We are seeking a talented and driven individual to join our team as an Executive Assistant (m/f/d) to 2 board members at the DHL Freight Head Office in Bonn (40 hours/week)
In this role you will play a vital role in supporting the day-to-day operations of two key departments.
Your key responsibilities will include:
* Calendar and Schedule Management: Efficiently managing the complex calendars of both the board members, ensuring meetings, appointments, and deadlines are well-organized and prioritized.
* Travel Coordination: Arranging seamless travel plans, accommodations, and itineraries for both executives, taking into account preferences and optimizing time efficiency.
* Communication Liaison: Serving as the primary point of contact and gatekeeper for all communications, screening and prioritizing emails, calls, and messages with utmost professionalism.
* Meeting Support: Preparing meeting materials, coordinating presentations, and documenting meeting minutes for follow-up actions.
* Project Assistance: Collaborating with other team members to provide support on various projects, ensuring deadlines are met and objectives are achieved
Our perfect match: To excel in this position, you should possess the following qualifications
* Experience: Previous experience as an executive assistant, personal assistant, or in a related role is highly desirable (2-3 years).
* Organization Skills: Excellent organizational skills and the ability to manage multiple tasks with a high level of attention to detail.
* Confidentiality: Demonstrated discretion and the ability to handle sensitive information with confidentiality.
* Communication: Strong written and verbal communication skills, with the ability to effectively interact with internal and external stakeholders.
* Proactivity: A proactive approach to problem-solving, anticipating needs and finding solutions before issues arise.
* Adaptability: Ability to thrive in a dynamic and ever-changing environment, adapting quickly to new challenges and priorities.
* Tech Savviness: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
* Language Skills: Fluency in English and German is mandatory
Our culture and benefits
DHL Freight is a TOP EMPLOYER® and Great Place to Work across Europe. Our corporate culture is focused on personal commitment – to our customers, to each other, to our communities and to the environment. We reward excellent work, and we nurture the talents of our employees. This enables you as an employee to develop your expertise and your career in different areas or divisions – and even in other countries. We are committed to creating a workplace that ensures mutual respect and is focused on results. We hire talented people from all backgrounds – irrespective of gender, disability, nationality, ethnicity, social background, religion and beliefs, age or sexual orientation and identity. Diversity enriches our workplace, drives our success, and helps us deliver excellence. DHL Freight is an equal opportunity and inclusive employer
Additionally, this is what you can expect:
* Flexible working conditions incl. the opportunity of mobile work
* An international team with colleagues from over 30 different countries
* Wellbeing offers: fresh fruit, visits by company doctor, workshops on mental well-being, free and confidential access to counselling and assistance with elderly and child care, sports and well-being app
* Numerous corporate discounts and memberships
* Free access to online learning portal coupled with extensive learning and development opportunities within the DHL Group
* And much more…
Your contact:
Nisha Pillay will be happy to answer your questions at nisha.pillay@dhl.com.
Are you ready to start heading in a new direction, professionally and personally? Perfect!
Please click on apply and send us your complete application.
YOUR FUTURE, DELIVERED.