At Lutech Resources, we thrive by making you successful.On any given day, more than 3,000 individuals go to work at Lutech Resources jobs. When you partner with us, you're joining a team that:Appreciates your distinctive talents, skills, and perspectiveProvides forthright feedback and career guidanceConnects you with prized and coveted employersStrives to help you achieve your career objectivesPresents first-rate careers with global corporationsJob Overview:Responsible for providing administrative support to the following Corporate Legal Functions: Compliance, HR & Data Privacy, Corporate & Securities, Corporate Transactions, and IP.Key Tasks and Responsibilities:Type and proofread documents, correspondence and formsCarry out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the officeCoordinate and set up meetings and conferences, arrange travel and work on special projectsMaintains schedules of one or more individualsSet up and maintain manual and electronic filing systemsMaintain office supplies and other materials required for department's or project's activitiesAnswer the telephone, takes and relays messages and addresses routine and non-critical issues or routes to appropriate personCoordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.Photocopy, fax and scan documents as requiredAssure effective mail and package distributionAssist Employees and Managers with general administrative requestsTrack and coordinate engineering licenses for business segment; ensure all necessary licenses are in compliancePerform additional assignments under supervisor's directionOrganize and schedule meetings and appointmentsOrganize travel arrangements for Senior Director Marine Assets and team members such as booking flights, hotels, transportation, etc.Submit and reconcile expense reports for Senior Director Marine AssetsCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Produce and distribute correspondence memos, letters, faxes and formsResearch and create presentationsReview / answer emails as neededMaintain up-to-date employee holiday records for the teamMaintain contact listsOrder office suppliesPrepare and monitor invoicesSpecial projects as assignedEssential Qualifications and Education:5+ years of relevant experienceHigh School diplomaAdvanced knowledge of MS Office and other related software skills required; Advanced skill in operating a personal computer, various printers, fax machine, scanner and other office equipment are necessaryIn-depth knowledge of business procedures, letter and report formatsAbility to read and comprehend instructions, to write correspondence and memosAble to effectively present information to co-workers and the general publicStrong organizational, multitasking, attention to detail and interpersonal skillsAbility to work well with all levels of internal management and staffStrong communication skills, both written and verbalMinimum of 3-5 years of Administrative Assistant experience in a corporate settingHigh school Diploma / GED or equivalent years of experienceProficient in Microsoft Office - PowerPoint, Excel, Word and OutlookAbility to write, speak and interact clearly and professionally with all levels of management as well as external clientsExtremely organized and detail oriented. Ability to juggle multiple tasks with superb accuracyCan handle sensitive information with the highest degree of integrity and confidentialityStrong sense of urgency and problem-solving skillsAbility to work well with a team and support other admins as requiredKnowledge of business procedures, letter and report formatsMay require occasional overtimePrior law firm or corporate legal department experience a plus; Experience with legal matter management/e-billing applications (TyMetrix 360) a plus.Empowering Business. People FocusedLutech Resources has over 25 years' experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients' needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.