Our client, a European institution, is looking for an Administrative Assistant for the Medical Services who speaks English fluently, a good command of French is preferred. This temporary contract starts as soon as possible. Accountabilities: Check travellers lists and flag staff who travelled without medical travel clearance where required. Support the correct filing of medical records. Manage OHS (and subject to capacity for Benefits Administration) data archiving and retention: Obtain and store records for pre-employment assessment Retrieve physical records from OHS' on-premises archive Run data retention checks Assess and clean up physical records inventory Receive and direct walk-in visitors to OHPs and OHNs Transition out the scheduling of appointments to self-managed model using MS Bookings provided as central platform Monitor the OHS mailbox and ensure every email is routed on within a reasonable time, typically 24h. Qualifications: At least 3 years of relevant professional experience. Experience of working in occupational health, handling confidential information, including familiarity with GDPR, would be an advantage. Ability to self-organise Experience in optimising process flows and - or AI would be a plus. Ability to maintain confidentiality is mandatory. Detail oriented, ensuring accuracy of data reports. Familiarity with Excel in order to track archiving progress Excellent knowledge of written and spoken English, preferably with a good command of French. Ensures accountability : Holds self and others accountable to meet commitments Collaborates : Builds partnerships and works collaboratively with others to meet shared objectives. Cultivates innovation: Creates new and better ways for the organisation to be successful. Drives results: Consistently achieving results, even under tough circumstances. Instils trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.