Hr/administrative assistant - eu institution

Our client, a Investment bank based in Kirchberg is looking for its future HR/Administrative Assistant within their Occupational Health Service .
This will be a temporary contract of 2 months . Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year .
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your responsabilities :
Support the Occupational Health team with a variety of administrative and coordination tasks.
Review employee travel reports and identify cases where required medical travel clearance may be missing.
Maintain, organise, archive, and retrieve confidential occupational health records in line with data retention requirements.
Monitor and manage the team mailbox, ensuring enquiries are routed promptly to the appropriate person.
Welcome and direct visitors attending occupational health appointments.
Support the transition to a self-service appointment booking system using Microsoft Bookings and assist users with any issues.
Assist with process improvements, including opportunities for automation and more efficient workflows.
Support purchasing and vendor administration activities, including tracking invoices, assisting with purchase orders, and following up on payments.
Maintain accurate records and reporting using Excel and other administrative tools.
Ensure all tasks are handled with a high level of confidentiality, accuracy, and professionalism.

Your profile :
At least 3 years of relevant professional experience in administration, HR, occupational health, or a similar support function.
Strong organisational skills with the ability to prioritise tasks and work independently.
Experience handling sensitive and confidential information; knowledge of data protection requirements (e.g. GDPR) is an advantage.
Excellent attention to detail and commitment to accuracy.
Good knowledge of Excel and experience managing records, data, or administrative processes.
Interest or experience in process optimisation, automation, or AI tools would be considered a plus.
Strong communication and interpersonal skills.
Excellent command of English, both written and spoken; French would be an asset.
Reliable, proactive, adaptable, and able to work effectively in a collaborative environment.
Package :
Gross hourly: €22.71
Leave: 26 days of annual leave + up to 17 public holidays
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
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