Looking for an exciting challenge?
As an Office Manager & Team Assistant (f/m/d), you are the first point of contact for our employees and service providers. You are an organizational talent with a keen eye for detail, ensuring that our office is a place where everyone feels at home. You support management and the team in daily operations and maintain a clear overview even during stressful periods.
Your Tasks:
* Office Management: Independent responsibility for office organization (managing contracts and deadlines), ordering office supplies, and coordinating external service providers (cleaning, IT support, maintenance).
* Reception & Communication: Providing a warm welcome to clients and applicants, as well as professional handling of mail and correspondence.
* Team Support: Supporting the team with administrative tasks, travel bookings, and travel expense accounting.
* Event Management: Organizing team events, meetings, and catering.
* Interface Function: Close cooperation with the accounting department (invoice preparation) and the HR department (onboarding of new employees).
* Workplace Atmosphere: Ensuring meeting rooms are ready for use and that "goodies" (fruit, drinks, coffee) are always in stock.
Your Profile:
* Experience: You have completed commercial training (e.g., Office Management, Hotel Management) or a comparable qualification and have several years of experience in this field.
* Organizational Talent: You work in a structured manner, think ahead, take initiative, and possess a "hands-on" mentality.
* Communication: You have excellent German language skills and are business-fluent in English.
* IT Skills: Proficient in using MS Office (Word, Excel, Outlook) or Google Workspace. Personality: You are empathetic, discreet, and keep your smile even when things get hectic.
What We Offer:
* A modern workplace in the heart of Hamburg with an open-office concept.
* Flat hierarchies and an open feedback culture.
* Public transport ticket (Jobticket), company pension scheme, and home-office options.
* Spenditcard: A benefit card topped up with €50 monthly.
* 30 days of vacation per year.
* A team that looks forward to your support and values your work.