Principal Duties and Responsibilities
(*Essential Duties)
1. In coordination with Regional leadership and other operation and programs colleagues, manage the delivery of, and assist in the evaluation of, programs, services, activities, entertainment tours and events within the assigned region. Track and report on key regional operational and programs metrics.*
2. Under the direction of the Regional leadership, develop, document and maintain standard operating procedures, and plans and reference materials for regional operations, programs and events. Prepare, review and present operational, program, financial and statistical reports, and after-action reports and briefings.*
3. Assist in conducting periodic reviews of regional operation, program and service needs, and recommend new operations, programs and services based on results. Implement and oversee suggested and/or required changes.*
4. Monitor and manage regional budget and prepare spending reports on regional projects or activities. Produce budget reports and communicate financial information to regional leadership. Process invoices and change order requests. Coordinate activities and troubleshoot any financial issues with the Finance Department.
5. Manage volunteer tracking system data and volunteer and employee recognition programs. Provide advice and guidance on best practices, region policies, and procedures related to the day-to-day management of a volunteer workforce.*
6. Coordinate with regional media outlets to inform them of, and ensure their coverage of, regional operations, programs and events. Monitor and assist with outbound social media content and messaging on the region’s website. Ensure regional adherence to USO-wide branding guidelines.*
7. In cooperation with, and as requested by, Regional leadership, develop, improve and maintain working relationships with U.S. Military, local business, and community leadership to foster public awareness of USO programs and services.
8. Support procurement of financial and other in-kind resources necessary for operational and program delivery across assigned region. Assist with monitoring and management of financial activities including by creating and executing budget priorities.
9. Serve as project lead on assigned projects.
10. May be required to operate a USO or personal motor vehicle.
11. Other duties as assigned, including backfilling for other positions, as directed by senior leaders.
Job Specifications
12. High school diploma or equivalent required.
13. Demonstrated ability to lead, or work in, high-performing teams. Ability to achieve desired results while working collaboratively in a team environment.
14. Strong interpersonal, customer service and problem-solving skills. Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.
15. Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
16. Working knowledge of basic business and accounting functions including project management and budgeting. Capable in basic math and able to follow cash handling and reporting procedures..
17. Demonstrated initiative/self-motivation and punctual, with the ability to quickly and easily adapt to changing organizational needs.
18. Proficiency using computers and electronics equipment. Working knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite.
19. Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver’s license.
20. Ability to obtain and maintain a valid United States passport and valid foreign driver’s license* (in applicable locations/regions)
21. Must be a strong advocate of the USO’s mission.
Details
22. This position is located in Kaiserslautern, Germany. Preference will be given to local candidates within commuting distance to the location.
23. U.S. Citizenship Required
24. Resume and cover letter are required for full consideration.
25. Background check – education, criminal and driving required.
26. The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
If that’s not enough to convince you, here are some direct quotes from employees:
27. The organization truly cares about the people who work here.
28. There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
29. Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
30. The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
31. The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.
Apply today. Join the mission. Join Team USO.