This role offers a unique blend of facilities management and internal services responsibilities, with a strong focus on security, reception, and maintaining supplier relationships.
Main Responsibilities:
* Ensure the proper functioning and maintenance of workspaces (offices, meeting rooms, common areas).
* Monitor security procedures and manage company badges.
* Manage relationships with external service providers (maintenance, cleaning, security, etc.), monitor contracts and interventions, ensuring service quality.
* Oversee and maintain technical equipment (HVAC, lighting, etc.) and handle repair or replacement requests.
* Suggest solutions to optimize space, consumables, and facility-related costs.
Reception and Phone System Management:
* Handle incoming and outgoing calls, direct calls to the appropriate person or department, and address requests professionally.
* Greet visitors, clients, and partners, provide direction, and ensure a courteous and efficient reception service.
* Plan and organize meeting room bookings, prepare rooms (equipment, layout, etc.), and ensure proper usage.
* Handle administrative tasks related to these functions, such as agenda management, preparing documents, or drafting meeting minutes.
Reception and Catering Coordination of Associated Services:
* Organize catering or reception services for meetings, events, or important visits.
* Be a source of ideas and innovation to develop the events business.
Requirements:
* Pursued a university or higher education institution degree in the reception/catering industry sector or building management path in France, Belgium, or Luxembourg.
* Fluent in French and English (Dutch is an asset).
* Strong sense of organization and priorities, respect of deadlines, adaptability, and flexibility.
This position combines varied responsibilities in facilities management and internal services, making it an exciting opportunity for those who enjoy a dynamic work environment.