About the Role
We are seeking a proactive and detail-oriented HR Assistant to support our Management Office in a dynamic academic environment.
Key Responsibilities:
* Create and manage documentation regarding vacant positions as well as contract extensions
* Maintain and monitor HR data accuracy, create input for meetings, including alignment of new joiners and leavers
* Serve as the main point of contact for HR-related queries (e.g., contract duration, internal regulations, student management)
* Organize HR meetings and follow up with HR partner and the MO team
* Compile and share overviews related to Teaching Units of professors
* Collaborate with our finance department on the structural HR position plan
Your Profile
* Experience in HR administration
* Strong organizational and communication skills with attention to detail and accuracy
* Proficiency with modern office software, content management systems and digital collaboration tools (e.g., Confluence, Baserow)
* Ability to work independently and collaboratively in a fast-paced multidisciplinary and multicultural environment
* Capacity to meet deadlines and demonstrate methodological, organised, pragmatic and effective approaches to the work
* Fluent language skills: Fluency in English, French and/or German. Luxembourgish will be considered an asset
We Offer
* A multilingual and international character. A modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the