Job Title: Office and Administrative Support Specialist
Job Description
This is an exciting opportunity to join our team as a skilled Office and Administrative Support Specialist.
The successful candidate will provide exceptional administrative support to the OARS Department, contributing to the smooth operation of day-to-day business and corporate matters.
Main Responsibilities
* Facilities Management and Building Operations:
* Ensure the proper functioning and maintenance of workspaces (offices, meeting rooms, common areas)
* Monitor security procedures in place and manage company badges
* Manage relationships with external service providers (maintenance, cleaning, security, etc.)
* Oversee and maintain technical equipment (HVAC, lighting, etc.)
* Suggest solutions to optimize the use of space, consumables, and facility-related costs
* Support to Reception and Phone System Management:
* Handle incoming and outgoing calls
* Direct calls to the appropriate person or department
* Address requests professionally
* Greet visitors, clients, and partners
* Plan and organize meeting room bookings
* Prepare rooms (equipment, layout, etc.)
* Ensure proper usage
* Handle administrative tasks related to these functions
* Reception and Catering Coordination of Associated Services:
* Organize catering or reception services for meetings, events, or important visits
* Be a source of ideas and innovation to develop the events business
Requirements
To be considered for this role, you must possess:
* Excellent organizational and time management skills
* A high level of attention to detail and accuracy
* Strong communication and interpersonal skills
* Able to work effectively in a team environment
* Familiarity with office software applications (e.g., Microsoft Office)
What We Offer
We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.
About Us
We are a forward-thinking organization dedicated to providing exceptional services to our clients and stakeholders.