The International Bowel Ultrasound (IBUS) Group is a not-for-profit association with more than 2000 members worldwide. Founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD), IBUS aims to promote the high-quality performance and global adoption of intestinal ultrasound in IBD. The organisation has established a comprehensive international education program for gastroenterologists.
Our Educational Events team is looking for an Events Assistant (working student) to join our Berlin office.
Tasks
* Event Coordination: Support the planning and execution of workshops, virtual meetings, and networking events
* Logistics & Operations: Assist with venue research and booking, and coordinate with vendors and service providers (e.g. catering, audiovisual equipment)
* Participant Support: Provide online support for participants, speakers, and trainers
* Administrative Support: Help track and manage event expenses, assist with participant invoicing and payment follow-ups, and maintain accurate records and databases
* Marketing Support: Assist in preparing promotional content for social media and newsletters
* Post-Event Activities: Support feedback collection, analyze event outcomes, and contribute to event reporting
* Provide general administrative support and assist with additional projects as needed
Requirements
* Enrolled in a Bachelor’s or Master’s degree program
* Valid right to work in Germany
* Fluent in English (written and spoken); basic German or additional languages are an advantage
* Some practical experience in the field of event planning or customer service.
* Reliable and customer service-oriented
* Strong organisational skills, attention to detail, communication skills and ability to work in a team
* Good knowledge of MS Office
Benefits
* Hourly salary: 16 EUR per hour
* 1-year part-time contract (20 hours per week) with the possibility of extension based on projects and performance
* Flexible working hours and hybrid work (applicant must be based in Berlin)
* Acquiring new skills by participating wide range of responsibilities and tasks
* Actively contribute to your team’s capabilities and take part in shaping internal processes
* A collaborative team environment with the opportunity to learn and grow
We are looking forward to receiving your application!