Event Manager (m/f/d)
Location:
Munich, on-site work with option to work remotely when required
Type of Employment:
Fixed term contract
Start Date:
ASAP
Overview
Malao is building the Studio of the Future — where storytelling, technology and positive impact meet. At the heart of everything we do is Meaningful Entertainment: content and experiences that inspire and empower. With global partners across film, AI and social impact, we're shaping the next generation of stories - and the ecosystems that bring them to life.
This is a rare opportunity to lead the full production of a private, mid-sized immersive event that showcases Meaningful Entertainment. As Event Manager, you'll take creative and operational ownership of the guest experience — from concept to execution. Working together with our founders and creative leads, you'll design and produce a two-day event for guests both inside and outside of the industry. We're looking for both a creative and a entrepreneur - someone who is eager for a challenge, ready to dive straight into conceptualising and bringing to life a high-end, location-based experience that will leave guests with a twinkle in their eyes.
More details around the event and attendees will be provided to promising candidates at interview stage.
Candidate's Qualities
• Own the full conceptualisation and design of a 2-day immersive event, creating a compelling guest journey - from entry to exit
• Oversee all logistics including venue, technical setup, catering, and transport, coordinating all third-party vendors, performers and suppliers
• Manage guest communications, RSVPs, check-in flow, and access control
• Build and manage the event budget and report on spend
• Supervise an event assistant/intern on tasks like scheduling, tracking, and admin
• Ensure smooth on-site execution and troubleshoot live issues confidently
• Align event tone and quality with Malao's values and storytelling brand
Minimum Requirements
• 3+ years producing premium, design-led events or private immersive experiences
• Strong track record managing logistics, budgets, timelines and vendors
• Creative sensibility paired with operational rigour
• Based in Munich, with flexibility for in-person planning and execution
• Excellent communication and stakeholder management skills
• Experience briefing and managing support staff or assistants
• Fluent in German and English
Benefits
• The opportunity to lead a flagship event at the intersection of entertainment and experience design
• A warm, creativity-fuelled office in Munich's Werksviertel-Mitte
• Flexibility in how you structure your working hours — we care about outcomes, not clock-ins
• A fun and hard-working team collaborating with global partners shaping the future of entertainment
• Direct collaboration with Malao's founders and leadership, with high ownership from day one
How to Apply
Please apply filling out the following questions and uploading your CV: In the application, you'll be given the option to upload a cover letter or pitch video. Show your personality and be creative
Malao GmbH is an equal opportunity employer and is committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, marital status, or protected veteran status.