On-boarding & cosec lead - central administration – asap - french & english speaking

Working place: Company office, client offices
Contract type: Permanent contract
Working time: Full time
Location: Luxembourg Hamm, client offices
Ready to start your next challenge? Grant Thornton Luxembourg is currently seeking an  On-boarding & Cosec lead - Central administration to start ASAP.
Working at Grant Thornton Luxembourg is an efficient opportunity to develop your potential within human-sized team in the heart of a multicultural and international growing group while respecting your work / life balance.
For us, you are a strength, your experience is a real added-value and places you as a key element in the realisation of our financial department ambitions.
Main responsibilities
Client onboarding
Perform, review, and coordinate key onboarding and governance activities:
Lead and coordinate client onboarding and re-acceptance processes

Put in place and manage engagement letters and contractual documentation

Support and actively contribute to fee proposals and client presentations

Ensure timely completion of AML/KYC documentation and compliance requirements

Coordinate due diligence requests both inbound and outbound

Draft and maintain operating memoranda

Act as a Corporate Governance / Company Secretarial (CoSec) lead
Review and validate board minutes, resolutions

Plan and coordinate annual board calendars and agendas

Organise and lead preparation of board meetings (closings, FS approvals, transactions. Specialised work is outsourced)

Coach and support team members (~1 FTE)

Promote a professional, collaborative, and accountable team culture

Identify and implement process improvements to enhance efficiency and quality

Client relationship management
Act as client manager on a defined portfolio of clients

Lead regular client interactions (e.g. bi-weekly calls, action plan tracking)

Coordinate across internal teams (accounting, TA, taxes etc.)

Interact confidently with external counterparties (directors, investors, auditors, banks, regulatory authorities etc.)

Issue quarterly billing

Act as the first escalation point for client issues

Drive a proactive and ownership-driven approach to client service

Ad Hoc support
Support team growth initiatives and ad hoc operational needs

Take ownership of special projects (process optimisation, onboarding improvements)

Support internal and external audits

May act as authorised signatory for selected client transactions/payments

Team-oriented with a hands-on attitude

Main requirements
Master degree in Law or related legal field

5+ years of experience in a fiduciary , corporate services , or financial services environment

Fluency in English and French (written and spoken)

Strong understanding of Luxembourg regulatory environment (AML/KYC, governance, corporate law)

Strong understanding of Luxembourg closed-ended funds/ corporates lifecycle, company secretarial practices

Ability to manage multiple clients and priorities simultaneously

Structured approach to tracking, follow-up, and execution

High level of professionalism, reliability, and resilience

Comfortable acting as a decision point and escalation filter

Ability to coordinate across functions and resolve bottlenecks

3, 2, 1… Get ready to go beyond and apply!

Next steps HR interview with our Talent team;

Technical interview with Manager(s) or Partner(s) of the team.

Grant Thornton worldwide Grant Thornton is one of the world’s leading providers of independent assurance, tax and advisory services. Over  80,000 Grant Thornton people , across  150 markets , are focused on making a difference to clients, colleagues and the communities in which we live and work.

Grant Thornton Luxembourg Grant Thornton Luxembourg is a leading provider of  Audit & Assurance ,  Business Advisory ,  Financial Services ,  Tax & Accounting  and  Technology  services for all types of entities in Luxembourg. With more than  340 people and   26 partners , we apply strong technical guidance and breadth of experience to ensure that clients receive a truly different experience.

5 reasons to join us 1.       Work life balance (additional holidays, flexibility ( such as home working and satellite offices after trial period validation , parking possibility);
2.       Interesting Benefits (annual discretionary bonus, trainings/certifications, lunch voucher, pension plan, talent referral reward program, internal mobility program);
3.       Proximity management in agreement with our CLEARR values;
4.       Integration follow-up to ensure yours & career development opportunity (on-demand feedback, mid-year and annual performance review);
5.       Company life (events, afterworks, teambuilding, sport events) & engagements (Corporate Social Responsibility, Human Rights, Diversity & Inclusion);
6.       You are the one that we are looking for!
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