THE ROLE:
We are seeking a first-class Personal Assistant to support one of our high-profile clients, a recording artist based in Berlin. This position is critical in ensuring the smooth and efficient management of the client’s personal affairs and household, with the immediate priority being assistance in relocating the client to a new residence. Strong candidates will have prior experience providing 24/7 support to an executive or high-profile individual. Applicants must have reliable transportation and be based in Berlin, as this is an in-person role primarily located at the client’s home, with occasional travel as needed. This is a part-time position that requires flexibility as there could be additional hours may be required depending on the client’s needs.
RESPONSIBILITIES:
* Heavy calendar management, scheduling and coordinating personal, social and professional appointments
* Serve as the primary point of contact on behalf of the client for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
* Send schedule daily and follow up with reminders to maintain the flow of the day
* Coordinate with teams internationally, working across multiple time zones
* Assist with meeting prep, agendas and dissemination of notes/action points
* Provide support for the client across all of their business
* Oversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficiently
* Implement and maintain household policies and procedures to optimize efficiency
* Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
* Organise special events and gatherings, coordinating all aspects from invitations to logistics
* Manage household budgets, track expenses, and assist in financial planning and expenditure optimization
* Handle payments for household bills, vendors, and other related expenses
* Oversee property maintenance and repairs, coordinating with external contractors as needed
* Running miscellaneous errands for the household and client
* This role will likely travel with the client as needed
QUALIFICATIONS:
* 1-2 years’ experience in a comparable role in the entertainment or music industry
* Must be fluent in English and German
* Must have demonstrated experience and knowledge of the music industry
* Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
* Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
* Ability to plan ahead and anticipate needs
* Excellent written and verbal communication skills
* Must be resourceful and have the ability to problem-solve independently when needed
* Advanced Microsoft Office and Google Suite skills
* Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
* Attention to detail and timely follow up
* Familiarity with property management and project coordination
* Flexibility in working hours, including occasional weekends and evenings
* Demonstrated ability to handle sensitive issues and maintain complete confidentiality
* Capable of writing reports and business correspondence
* Excellent organization, prioritization, and time management skills
* Must have access to reliable transportation