Administrative Support Specialist
This role combines corporate secretarial duties, legal administrative support, and general office management responsibilities.
* Meetings Coordination: Prepare comprehensive documentation for key meetings and maintain accurate records.
* Legal Document Management: Track and manage the lifecycle of legal documents, ensuring timely updates and storage.
* Database Integrity: Ensure accuracy and updating of the corporate legal database, maintaining data quality and consistency.
* Drafting & Communication: Draft official correspondence, reports, and other business documents.
* Audit Support: Assist in the annual audit process, providing critical information and analysis.
* Document Flow: Manage incoming and outgoing correspondence, ensuring efficient processing and delivery.
* Financial Administration: Process invoices and receipts, maintaining accurate financial records and supporting budgetary compliance.
* Office Operations: Oversee procurement and inventory of office supplies, ensuring effective use of resources.
* First Point of Contact: Welcome visitors and provide reception experience, serving as a positive first impression for clients and colleagues.
* Communication Hub: Filter and direct phone calls, emails, and inquiries, prioritizing tasks and resolving issues efficiently.
* External Liaison: Collaborate with external partners, fostering strong relationships and promoting business growth.
* Internal Support: Distribute documents and information to stakeholders, ensuring timely and accurate communication.