Verwaltungssachbearbeiter/in (EDV-Anwender/in) Landstuhl, Germany Ausschreibungsbereich WHO MAY APPLY? Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Army & Air Force Exchange Service (AAFES)-Europe within Germany And EXTERNAL Local National Applicants, who reside in Germany. Hauptaufgaben Personnel Administration. Knowledge of military and civilian personnel operations in order to request or process routine personnel actions. Maintains and tracks civilian personnel actions including and coordinates all requirements involving the Local Civilian Personnel Branch and CPAC such as updating and reviewing position descriptions, hiring actions, performance standards, performance evaluations, and monetary/honorary awards. Prepares and updates alert rosters for military and civilian personnel on monthly basis or upon changes and ensures these are loaded/updated correctly to the databases. Updates frequently the rating scheme for all Military personnel assigned the LRMC Nutritional Medicine. Maintains the Competency Assessment Training folders for Office of Chief, Nutritional Medicine and ensures that training is completed and added to DTMS database. Time and Attendance Responsible for time and attendance reporting for all civilian personnel within Logistics for General Schedule, Wage Schedule, and Local National (LN) staff. Performs timekeeping in ATAAPS/DCPS/Local National systems and serves as the point of contact for timekeeping matters within the Division. Tracks overtime, variances, comp time and leave use. Maintains time and attendance records of employees and keeps current regulations on timekeeping. Ensures that timecards are correct and ready for supervisors to certify. Creates timecard if employee is not available. Extracts and transposes LN attendance information to a consolidated report, prepares transmittal correspondence and forwards reports t appropriate agency for payment. Maintains official annual leave records for the LN workforce. Advises supervisors and timekeepers of procedural changes, regulatory guidance, tariff interpretations and internal leave policies. Assists personnel in resolving related problems with the Defense Cost Office. Assists with DMHRSi timecards. Creates timecards if employee is not available, reviews and approves the timecards for Office of Chief, Nutritional Medicine. Travel Performs travel related duties. Appointed as the Reviewing Official for all Temporary Duty Travel of Nutritional Medicine personnel. Assists with the preparation of travel orders, prepares and/or assists travelers with travel vouchers upon their return. Assures travel orders are prepared and finalized in accordance with the DOD Financial Management Regulation Vol. 5, Chapter 33 and the Joint Federal Travel Regulations. Incumbent occasionally coordinates travel orders for superiors; works closely with the supervisor to ensure funds are available to cover cost of travel. Records Management Oversight Establishes and maintains administrative and functional files, reference publications, and suspense files utilizing the Army Records Information Management System (ARIMS). Obtains documents and background information for supervisor from the files, personnel, etc., as required. Ensures files are maintained properly and provides technical assistance to Group personnel. Ensures timely follow-up on upcoming suspense's for the office. Correspondence Receives and controls incoming correspondence, publications, and regulations. Screens items to be handled personally, such as those pertaining to routine administrative matters, and forwards the remainder to various staff members according to subject matter and suspense control. Keeps supervisor informed of status of projects related to correspondence. Composes responses to inquiries on administrative matters, office procedures, and non-technical aspects of office programs. Advises action officers on procedural requirements, appropriateness of data, required coordination, grammar, spelling and format. Routes, controls and distributes incoming mail. Communications Receives telephone calls and visitors to the office. Ascertains the nature of the call; provides applicable or requested information for routine matters based upon knowledge of group activities, procedures, and requirements; and/or refers inquiry to proper staff member for appropriate action. Initiates calls for repair of equipment (copier, fax, printers, etc.) as needed. Initiates calls for information pertaining to administrative and office management matters. Refer calls requiring the supervisor's personal attention or approval. Calendar Control Maintains Chief, Nutrition Care calendar. Arranges for meetings or conferences including selecting mutually satisfactory times and dates, reserving meeting facilities, and notifying participants of time and place. Maintains knowledge of pending conferences, appointments, briefings, telephone calls, and reminds supervisor of such commitments. Arranges required appointments for superiors, as needed. Makes appointments based upon personal judgment, specific instruction by superiors, or subject to their confirmation. Relays messages and instructions from superiors to the appropriate person concerning such matters as trips, meetings, necessity for additional information, etc. Uses office automation to accomplish clerical, and data entry tasks in support of the administrative work of the office. Produces varied administrative reports, technical papers, correspondence or written documents, which may require incumbent to modify existing or to devise new methods to integrate data from different types of software into a single document. Produces a variety of recurring reports, charts, and slides utilizing various types of software including word processing; data base applications for office management, file management and control; electronic mail; communications; spreadsheets and calendars. Uses ADP system commands to: create and delete files, search files and records, store or extract material from a variety of software packages to include word processing software. Transmits large amounts of information, and generate cumulative, statistical, tabular, narrative and graphic reports. Types a variety of narrative and tabular material (e.g., correspondence, reports, technical papers) into automated equipment utilizing the full range of keys, codes, proofing symbols, functions and applications to develop products in final form. Edits documents for grammatical correctness, clarity of thought, and proper format. Refers to dictionaries, style manuals and established correspondence policies of the organization. Performs other duties as assigned. Qualifikationsanforderungen Explanations to the E&T Levels (Education & Training Levels) can be found at the following link: https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge C-5: E&T Level I: 2 years of creditable experience as defined in A below PLUS 1 year of experience as defined in B below. Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below. E&T Level II: 1 year of creditable experience as defined in A below PLUS 1 year of experience as defined in B below. E&T Level III and above: No additional experience required. Current employees who have served one year in the same or similar occupation are qualified for the next higher grade. Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc. Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. Auswahlkriterien auswählen LANGUAGE PROFICIENCY LEVEL: English Language Proficiency Level C1 AND German Language Proficiency Level C1 required. You may test yourself for free at one of the various online providers, who offer tests under the 'Common European Framework of Reference for Languages' (CEFR). C1 = Understand a wide range of longer and more demanding texts or conversations. Express ideas without too much searching. Effectively use the language for social, academic or professional situations. Create well-structured and detailed texts on complex topics. Description of the Language Levels: https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge * Experience with the use of common software and computer systems, carrying out routine office work (= Office Automation) is required. * Knowledge of Medical Terminology preferred (not required) Beschäftigungsbedingungen * This is a permanent full-time position (38.5 hours/ week). *Relocation expenses are not authorized. THIS CONCERNS ALL EXTERNAL APPLICANTS: * Generally, you must have been a resident in Germany for at least 12 months. Non-US citizen family members and German citizens are exempt from this requirement. * Your permanent residence must be within Germany. * Police Good Conduct Certificate (Polizeiliches Führungszeugnis): On initial appointment, or re-appointment after a break in service, candidates who have been selected for a position must present a police good-conduct certificate prior to appointment to the position. The applicant must obtain the certificate from the local resident registration office. The cost for the certificate is not reimbursable. Non-U.S. citizen family members, except German citizens are exempt from this requirement. * Upon appointment with the U.S. Forces it is required to present two valid picture identifications to get access to the computer systems. Recognized documents are only: Personal ID (Personalausweis), Personal Travel Identification (Reisepass) and the European Union (EU) Driver's License (plastic card format). We recommend ensuring at the time of application that at least two of these documents are available or requested. * Foreign National Screening (Sicherheitsüberprüfung): In accordance with U.S. Army Europe Regulation 604-1, within three days after appointment, a background check will be initiated to determine suitability for continued employment with the U. S. Forces in Germany. If results are unacceptable, employment will be terminated during the probationary period, or any time thereafter, if the background checks reveal that the employee constitutes a security risk. * Foreign education may be accredited, please refer to the following websites for additional information: www.anabin.kmk.org or www.anerkennung-in-deutschland.de