Administrative Assistant
About Us
* We are a leading research university with a distinctly multilingual and interdisciplinary character.
* The Faculty of Humanities, Education and Social Sciences brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences.
Your Role
* As an Administrative Assistant, you will be the first point of contact for researchers, suppliers, students and volunteers involved in experimental research.
* You will interface between researchers and central services for finance-related requirements and regulations.
* Assist the Director and Council members in the coordination and optimal use of the labs and equipment and facilities.
* Ensure transparent communication internally and externally.
* Ordering, reception, monitoring and dispatching of goods.
* Tracking expenses.
* Dispatch room access requests.
* Room bookings.
* Welcoming volunteers involved in the tests.
* Catering organisation.
* Event organisation.
* Preparing meeting minutes.
Requirements:
* Proven experience as an Administrative Assistant.
* Strong service-oriented and problem-solving mindset.
* Diplomacy and communication skills.
* Sense for organisation and detail.
* ICT skills (EXCEL, SAP an asset).
* Flexibility to react to urgencies and to interact with a large variety of people.