Administrative assistant (m/f)

Service line : ATOZ Services
Contract type : Permanent Contract (CDI)
Country : Luxembourg

About us

ATOZ Services is a high-end independent professional services firm offering a comprehensive and integrated range of corporate and management services to both local and global players.
With a team of seasoned partners and hand-picked professionals, ATOZ Services provides a truly 360° solution including tax compliance, accounting and corporate services.

To support our continued growth, we are currently looking to recruit an: Administrative Assistant (M/F)

Your position

As an Administrative Assistant, you will provide day-to-day administrative and operational support to our Corporate Services teams and contribute to the smooth running of the department.
Your main responsibilities will include:

Managing incoming mail, including opening, scanning, renaming, filing and distributing documents to the relevant teams.
Coordinating outgoing correspondence, including DHL shipments, preparation of labels, dispatch organization and delivery follow-up.
Organizing and coordinating document retrieval, deposits and other logistical errands according to business needs.
Coordinating meeting room reservations for internal and client meetings.
Arranging meals and catering services for business meetings when required.
Preparing and uploading documents for electronic signature and coordinating their circulation with signatories.
Assisting with the creation of job codes and administrative data in SAP.
Supporting the teams with various administrative and operational tasks on a daily basis.
Monitoring office-related logistical needs and coordinating with the relevant stakeholders to ensure an efficient working environment.
Assisting with invoice preparation and administrative follow-up when required.
Ensuring accurate and timely completion of timesheets and administrative records.

Your profile

You hold a Bachelor's degree in Secretarial Studies, Business Administration or a related field.
You have between 2 and 3 years of professional experience, ideally gained within a fiduciary, corporate services provider, professional services firm or similar environment in Luxembourg.
You have a basic understanding of Luxembourg corporate structures and local regulatory requirements.
Page 2 of 2
Knowledge of Luxembourg accounting, corporate tax and VAT principles would be considered an asset.
You are fluent in both French and English, written and spoken. Any additional language will be considered an advantage.
You demonstrate excellent organizational and planning skills, with the ability to manage multiple priorities and deadlines.
You are detail-oriented, proactive and capable of working both independently and as part of a team.
You possess strong communication and interpersonal skills and maintain a professional attitude in all interactions.
You are committed to delivering high-quality service and maintaining confidentiality at all times.
You have a good command of Microsoft Office applications (Word, Excel, Outlook and PowerPoint). Knowledge of SAP or similar business software is considered an advantage.

We offer

An interesting and challenging position within a dynamic and multicultural environment.
The opportunity to work alongside experienced professionals and develop your expertise in the corporate services industry.
Continuous learning and development opportunities through internal and external training programs.
A supportive and collaborative working environment.
A competitive remuneration package aligned with your qualifications, experience and motivation.
The opportunity to grow your career within a leading independent professional services firm in Luxembourg.