Role Definition
Aventa is looking for a Document Controller for one of its clients.
Your main tasks will include :
1. Provide document control services to the projects - document handling process, quality control, archiving and distribution of project documentation according to the client's standard and contractual requirements
2. Ensure that document control requirements are addressed during lifetime of the project
Overall responsible for the document handling process in the project, quality control, distribution, and archiving of project documentation (client suppliers and sub-contractor documentation including incoming comments and documentation) – in accordance with:
3. Contract obligations
4. Clients expectations
5. Internal procedures
Specific responsibility:
6. Familiarize with the Contract requirements - understand and ensure implementation
7. Establish the project in the Client Document Handling System as part of project establishment
8. Establish and facilitate the document handling process within the project team - support with training and clear communication
9. Establish, follow-up, and update project registers as required
10. Ensure that the document handling processes towards clients, sub-contractors, and suppliers are compliant and supporting obligations and requirements. Establish a good working relationship at the beginning of a project and ensure that it is maintained throughout the life cycle
11. Present requirement and perform training of sub-contractors’ and suppliers’ document controller functions
12. Perform training for project team members in document handling systems
13. Co-ordinate document control services as required within a geographically spread team, in accordance with client procedures
14. Support and contribute to improvements / changes within the organization - report status and deviations
Additional tasks as required - typically performed as additional responsibility or required by contract:
15. Address document control requirements in tenders by providing clarifications on RFQ documentation
16. Interface documentation handlingo Manage Life Cycle Information (LCI)
17. EDM system support
18. General documentation and project execution support
19. Internal projects and specific project tasks
Qualification
20. Relevant education and/or relevant experience
21. Advance user of Electronic Document Management systems
22. Advanced user of Word, Adobe Acrobat and Outlook, basics in Excel, Powerpoint.
23. Written and oral presentation skills, both English and German
24. Personal skills and values: proactive, reliable, committed to excellence, competent, good communicator within the team and towards other stakeholders, pro-active, take responsibility, team player, ability to work under pressure
Conditions
Remote working may be possible. Some travels on Site in the North of Germany to be considered at least once a month.
Others informations
Start date : ASAP
Duration : Long-term opportunity
Type of contract: Permanent or Contractor
Seniority level : Senior Engineer, Lead Engineer, Project Engineer, Interface Engineer, Technical Manager, Designer, Package engineer
Type of project : OffSHORE WIND Farm, Power plant, Onshore O&G plant, Offshore Power Cable & optical fiber, Onshore Power Cable
Countries : Germany
Location : Hannover