Work group:
IBG-1 - Biotechnologie
Area of research:
Administrative staff
Job description:
Your Job:
We are looking for a committed person for this role who is very familiar with standardised processes and will be a motivated addition to the team. Your varied tasks in detail:
* General secretarial and administrative tasks (correspondence, switchboard, scheduling)
* Maintenance of internal databases that are of central importance for administrative processes (e.g. publication database, personnel overviews, etc.)
* Registration of Master`s and Bachelor`s theses at cooperating universities
* Organisational preparation and follow-up of internal and external meetings (including obtaining catering quotes, hotel bookings, etc.), appointments, business trips and workshops, as well as scientific events
* Handling correspondence in written and spoken German and English
* Organising business trips, including bookings and travel expense reports
* Maintaining files and managing documents
* Looking after guests and cooperation partners
* Supporting the institutes personnel and financial matters
Your Profile:
* State-recognised qualification as a foreign language secretary / European secretary (English) or equivalent qualification, or office management assistant or comparable qualification with proof of foreign language skills (English at least B2 level), alternatively, a commercial apprenticeship is desirable.
* Confident use of common PC applications (Word, Excel, PowerPoint, Outlook); experience with digital administration and booking systems is an advantage
* Strong organisational skills, independent and structured approach to work, enjoyment of responsible and independent work, and problem-solving skills
* Strong ability to work cooperatively, respectful interaction with all employees in an international and diverse work environment
* Very good verbal and written communication skills in German (at least C1 is necessary, preferably C2) and in English (English certificate stating at least level B2)
* Ability to work in a team, reliability, discretion, resilience, and a confident and friendly manner
* A good understanding or knowledge of processes in public (research) institutions or in a college or university environment is desirable
* Enthusiasm for technology, digital trends and innovations
* Experience in using social media platforms is a bonus
Our Offer:
We work on highly topical, socially relevant issues and offer you the opportunity to actively shape change! We support you in your work by providing:
* A large research campus with green spaces, offering the best possible means for networking with colleagues and pursuing sports alongside work
* A secure job in a scientific environment
* Versatile and varied tasks with scope for creativity
* Comprehensive training opportunities and individual options for personal and professional development
* Comprehensive occupational health management with a wide range of services
* Optimal conditions for balancing work and private life, as well as a family-friendly company policy
* Flexible working time models and a job that can be individually tailored to between at least 20 and up to 26 hours per week. Please indicate your desired weekly hours in your application.
* Collaboration in a motivated, international team
* The option of flexible working (in terms of location) is generally available after consultation and in line with upcoming tasks and (on-site) appointments
* 30 days of vacation per year (depending on the chosen working time model) plus additional days off (e.g. between Christmas and New Year`s)
After a two-year fixed-term contract, our goal is to retain you for the long term. Let`s use this time together to find out how well we fit together. Salary and social benefits will conform to the provisions of the Collective Agreement for the Public Service (TVöD-Bund), pay group EG3 potentially above tariff EG 5 (without English certificate) or EG8 (with English certificate), depending on the applicant’s qualifications and the precise nature of the tasks assigned to them. All information about the Collective Agreement for the Public Service (TVöD-Bund) can be found on the BMI website: go.fzj.de/bmi.tvoed
In addition to exciting tasks and a collaborative working atmosphere at Jülich, we have a lot more to offer: go.fzj.de/benefits
We welcome applications from people with diverse backgrounds, e.g. in terms of age, gender, disability, sexual orientation / identity, and social, ethnic and religious origin. A diverse and inclusive working environment with equal opportunities in which everyone can realize their potential is important to us.
Further information on diversity and equal opportunities: go.fzj.de/equality
This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is Germany's largest scientific organisation.
Company
The Helmholtz Association contributes to solving major challenges to assure the future of our society. With more than 47.500 people on staff in 18 national Research Centers and an annual budget of more than 6 billion euros, the Helmholtz Association is Germany’s largest scientific organization. The name Helmholtz stands for concerted research, in which networks form the key principle behind inquiring thought and action.
The profile of the Helmholtz Association
The Helmholtz Association performs cutting-edge research which contributes substantially to solving the grand challenges of science, society and industry. To succeed in meeting these responsibilities, Helmholtz concentrates its work in six research fields: Energy, Earth and Environment, Health, Information, Matter, as well as Aeronautics, Space and Transport. Within each of these fields, research programs are developed by our scientists and regularly evaluated by renowned international experts. Their evaluation forms the basis for the program-oriented funding that is allocated to Helmholtz research. Within the six research fields, Helmholtz scientists cooperate with each other and with external partners – working across disciplinary, organizational and national borders.
Moreover, Helmholtz specializes in large-scale research infrastructures – from accelerator facilities, earth observation satellites, research ships to supercomputers. They form the basis for scientific advances in tackling global societal challenges. Managing national research infrastructure is part of the Helmholtz Association's mission.
Promoting young academics
Helmholtz scientists, a high-performance infrastructure and modern and efficient research management are the ingredients to the Helmholtz Association‘s success and global impact.
Promoting young researchers is a major priority for the Helmholtz Association. Its qualification schemes for young researchers are geared mainly towards PhD students, postdocs and young managers. The Helmholtz Association has set high standards for its talent management. Its strategy begins with targeted recruitment of highly qualified staff at all levels, followed by comprehensive support aimed at further developing their potential. Ensuring equal opportunities is an essential element in all talent management activities undertaken by the Helmholtz Association.
The Helmholtz Graduate Schools and Research Schools at almost all Helmholtz Centers provide doctoral students with the general and specific skills and training they need, as well as ample opportunity to network. The period following a doctorate is decisive in determining the direction and success of a scientific career. For this reason, we established Career Development Centers for postdoctoral researchers in the Helmholtz Centers. This equips young researchers with the skills they need to go on to head a Helmholtz Investigator Group, for example. As an Investigator Group leader, junior scientists can independently set up their own group to conduct research in their specialist field and acquire management skills.
Within its talent management strategy, the Helmholtz Association pays special attention to the increased recruitment of talented female scientists both from Germany and abroad. To this end, there are currently two funding programs supporting this policy: and Helmholtz Distinguished Professorship – Funding for the recruitment of leading international female scientists (W3) .
The increasing complexity of the content, structures and framework conditions of scientific work today requires researchers to organize their projects, their employees and, of course, themselves in a highly professional and effective way. In response to these demands, we have set up the Helmholtz Leadership Academy to provide leaders in science with professional management training. Furthermore, the Helmholtz network provides a platform for the alumni of the Helmholtz Leadership Academy to come together and share their experiences of leadership, career development and lifelong learning.
All of this combined makes the 18 Research Centers of the Helmholtz Association a highly attractive environment for talented researchers from all over the world.
Company info
Telephone
0049-30-206329-0
Location
Anna-Louisa-Karsch-Str. 2
Berlin
Berlin
10178
Germany