This role is to be filled on a part-time basis (20 hours/week).
Within Global Project & Launch Management, we support smooth operations, clear governance, and reliable coordination in an international, cross-functional environment. As Assistant & PMO Coordinator (m/f/d), you will support leadership and the team in day-to-day administrative and organizational matters and help ensure consistent PMO routines, reporting, and collaboration.
Your assignments:
1. Provide administrative and organizational support for the Head of Global Project & Launch Management and the department.
2. Coordinate calendars, appointments, and related arrangements.
3. Organize meetings, workshops, department events, and business trips.
4. Support onboarding for new team members and temporary staff.
5. Coordinate administrative processes such as purchase orders, invoices, and documentation.
6. Support budget tracking and cost follow-up.
7. Maintain templates, records, filing structures, and departmental coordination.
8. Support project-related administration, including confidentiality agreements and documentation.
9. Coordinate PMO reporting and governance activities.
10. Organize project reviews and governance meetings, including materials and minutes.
11. Coordinate monthly reporting and distribute reports to senior management.
12. Maintain SharePoint sites and Teams channels to support cross-functional collaboration.
Your profile:
13. Completed vocational training in office management or a comparable field; a university degree is an advantage, but not mandatory.
14. Several years of professional experience in executive assistance, team assistance, project coordination, or PMO support.
15. Experience working with senior leaders in an international and cross-functional environment.
16. Strong organizational and coordination skills combined with a structured and process-oriented way of working.
17. High reliability, accuracy, discretion, and a strong service mindset.
18. Independent, proactive, and hands-on working approach.
19. Very good skills in MS Office 365, especially Outlook, PowerPoint, Word, Excel, and Teams.
20. Good knowledge of SAP as well as purchasing-related workflows and document management.
21. Experience with SharePoint; knowledge of MS Visio and MS Copilot is an advantage.
22. Fluent English language skills; German language skills are an advantage for the Bad Homburg location.