General Job Start: 01 August 2025 Location: Könneritzstraße 47, 04229 Leipzig, Germany Contract: part-time (20h/week), initially fixed-term for 2 years followed by the option of a subsequent employment contract with an infinite duration The Administrative Assistant is responsible for organisational and administrative tasks in the school office of the Secondary School. Responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The Administrative Assistant ensures that the school day runs in an orderly and organised manner. Your tasks and responsibilities Handling the school office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence Assisting staff members, parents, and guests; addressing all their inquiries Assist in the organisation of school events (e. g. information and parent evenings, school enrolment, graduation, charity) and make all relevant bookings Update of school information management system, planners, curriculum documentation, etc. Provide office support for the organisation of field trips, PD trips, sports tournaments and visiting speakers Active participation in the weekly section meetings and involvement in the coordination of all organisational and developmental measures of the section. Liaising with the school nurse regarding health issues Maintaining Engage Parent Portal Ordering, maintenance and storage of office supplies Taking daily attendance of staff and setting up statistical analysis. Planning and administration of the school’s internship programme, planning and preparation of examinations (school), etc. Organising cover and duty schedules and make arrangements for internal cover Supporting the pedagogical staff and the head of department in the preparation and final review of school reports Your profile Qualification as an Administrative Assistant, Office Management, bilingual secretary or a related qualification Excellent customer service skills Friendly and positive, with excellent interpersonal and intercultural skills Solution-orientation and excellent communication skills Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment Excellent time-management skills, able to set and communicate about priorities A high level of proficiency with MS Office, especially Excel Computer/Internet literate Fluency in written and spoken English as well as German; additional languages are advantageous Skilled at general organizing and administrative processes Highly flexible during the work day, and able to work in a dynamic environment Able to remain calm and discreet in a busy environment Experience of working in an internationally-minded and diverse school community is preferred What we offer Wonderful students A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together A challenging and diverse job Short decision-making processes Ongoing internal and external professional development 30 days of annual leave plus paid leave on December 24th and 31st Company laptop and opportunities for internal and external professional development Company benefits such as a company pension scheme, additional health insurance with a €1200 annual health budget, relocation allowance, JobRad leasing, financial support for language courses etc. About us L eipzig International School GmbH (LIS) is a warm and vibrant non-profit educational community dedicated to fostering learning, growth, and global citizenship. Serving nearly 1,100 students from local and international families, our school offers an enriching experience from kindergarten through secondary school, including integrated before- and after-school care. Guided by our motto, "Learning to be a citizen of the world," we celebrate diversity, internationality, and inclusivity, providing a nurturing environment where students thrive academically, socially, and personally. Supported by a dedicated team of 250 staff members from 37 nations, LIS ensures a stimulating and supportive learning journey for every child, from their first steps into education to achieving university entrance qualifications. Our symbol, the lion, reflects the courage, strength, and resilience we nurture in our students—qualities that empower them to embrace challenges and transform their lives. At LIS, we are proud to inspire a brighter future through education and to foster a community where every individual belongs and grows. LIS is an inclusive learning community and does not discriminate on the basis of race, skin colour, religion (creed), gender, gender expression, age, national origin, ancestry, disability, marital status or sexual orientation.