Facility officer

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As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

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Facility/office management officer

Location: Luxembourg
Your role

The Facility/Office Management Officer is responsible for ensuring the smooth, efficient, and safe operation of office facilities and administrative functions. This role oversees day-to-day operations, coordinates maintenance activities, and creates a productive work environment for all employees. You will report directly to the Facility Senior Manager.
Your responsibilities

Facility Management:
Oversee the maintenance and repair of office buildings, equipment, and systems (HVAC, electrical, plumbing, etc.)
Conduct regular facility inspections to identify and address maintenance needs
Manage relationships with contractors, vendors, and service providers under the supervision of the Facility Senior Manager
Ensure compliance with health, safety, and building regulations
Coordinate space planning and office layout optimization
Manage facility-related budgets and cost control measures
Office Operations:
Supervise daily office operations and administrative staff
Manage office supplies inventory and procurement processes
Coordinate reception, mail, and courier services
Oversee security systems, access controls, and emergency procedures
Implement and maintain workplace policies and procedures
Handle office renovations and refurbishments
Health, Safety & Compliance:
Ensure workplace safety standards and regulatory compliance
Maintain records for health and safety audits
Administrative Support:
Manage parking, access badges, and building passes
Coordinate office moves and workspace assignments
Assist with onboarding logistics for new employees
Physical Requirements:
Ability to conduct facility walk-throughs and inspections
Occasional lifting of office supplies (up to 25 lbs)
Availability for occasional after-hours or emergency calls
Your profile

Education:
Bachelor's degree in Facility Management, or related field
Experience:
3-5 years of experience in facility or office management
Skills & Competencies:
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Problem-solving and decision-making capabilities
Knowledge of health and safety regulations
Proficiency in facility management software and MS Office Suite
Project management skills
Attention to detail and quality-focused mindset
Ability to work independently and as part of a team
Desired Attributes:
Proactive and resourceful approach
Customer service orientation
Ability to remain calm under pressure
Strong negotiation skills
Flexibility to handle emergencies outside regular hours

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:
Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday!
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Equity in every sense of the word:
We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work. xmdgtar

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.

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