Procurement Operations Assistant Job Opportunity
This is a vital role within the procurement team, responsible for handling essential administrative and coordination tasks.
You will play a key part in the department's digital transformation, utilizing modern tools like Microsoft 365 and Power BI to drive efficiency and productivity.
Main Responsibilities:
* Act as a central point of contact, coordinating with internal departments to ensure smooth and efficient procurement workflows.
* Assist in the preparation and drafting of critical procurement documents, including request forms, proposal summaries, and contracts.
* Manage communications with external vendors and partners, particularly for contract signatures and follow-up, ensuring timely execution.
* Support the development and implementation of the annual procurement plan.
Data Management & Digital Transformation:
* Maintain the accuracy and consistency of data within key procurement dashboards and reporting tools (e.g., Power BI).
* Contribute to the department's digitalisation projects, including the migration of contract data from legacy systems to a modern M365 environment.
* Update and maintain digital records, files, and dashboards using collaborative platforms such as SharePoint, Teams, and OneDrive.
* Assist in configuring, testing, and improving digital tools and templates to streamline documentation and automate workflows.