Ready to turn details into impact and help launch the next beauty innovation in Germany? Join IBG as Project Assistant and make every project shine!
Are you an energetic multitasker who enjoys keeping projects and teams running smoothly? If you thrive in organization, detail and teamwork, this Project Assistant role at IBG could be your perfect match!
IBG Innovative Beauty Group is a dynamic one-stop beauty shop. IBG is an international team of more than 300 people across 13 locations worldwide. Within the German Business Unit, we focus on turnkey solutions, private label, and packaging for the Beauty and Home Care sectors.
What will you do as Project Assistant?
As Project Assistant, you are the engine that keeps projects moving and everyone on track. You’ll have your hands in every part of the process: from coordination and data management to creative collaboration with internal teams and external partners. With your proactive mindset and eye for detail, you help turn complex plans into smooth project launches and satisfied clients. Coordinate project timelines, tasks and deliverables for gold clients in close collaboration with the Senior Project Manager;
Maintain accurate master data and product information in NetSuite by collecting, organizing, and verifying details;
Support the sample process: handle receipt, tracking, labeling and dispatch of samples, plus maintaining the sample archive;
Communicate with clients, suppliers, and agencies to organize photoshoots, artwork feedback, and packaging fee reports.
A diverse and international team environment where your ideas make an impact;
~🏠Flexibility to work remotely or enjoy our modern office in Mannheim;
~🚀Plenty of room for your growth: we offer training, coaching, and development opportunities;
~🌍 Attractive salary and travel allowance, geared to your experience and working hours;
~🎉 Fun extras as team events, celebrations, and a workplace where you can truly shine.
You enjoy juggling multiple tasks and feel right at home in an international environment, switching easily between languages and collaborating with different teams. Speak and write fluently in both German and English;
Kauffrau für Büromanagement/Marketing) or a Bachelor’s in BWL or related field;
Bring 1–3 years’ experience in administrative or project coordination. Ideally in cosmetics or consumer goods;
Know your way around MS Office, and are comfortable with ERP/CRM tools (like NetSuite or SAP Ariba); While the position is mostly remote. A valid work permit is required
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