Job Description
The role combines administrative operations, data management, and internal communication, ensuring smooth coordination across teams and systems.
This position involves creating and managing documentation regarding vacant positions as well as contract extensions. It also entails maintaining and monitoring HR data accuracy, creating input for meetings, including alignment of new joiners and leavers.
* Responsibilities include serving as the main point of contact for HR-related queries (e.g., contract duration, internal regulations, student management)
* Organize HR meetings and follow up with HR partner and the MO team
* Compile and share overviews related to Teaching Units of professors
* Collaborate with finance department on the structural HR position plan
Key Responsibilities:
• Manage and create documentation for vacant positions and contract extensions
• Maintain accurate HR data, prepare meeting inputs, and facilitate integration of new staff
• Provide primary support for HR inquiries (contract duration, policies, student administration)
• Coordinate HR meetings and maintain communication with HR partners and the MO team
• Develop and distribute reports on teaching units for professors
• Collaborate with finance in shaping the HR organizational structure
Requirements:
* Proven experience in HR and LEGAL administration
* Strong organizational skills, effective communication, attention to detail, and accuracy
* Proficiency in modern office software, content management systems, and digital collaboration tools
* Able to work independently and collaboratively in a dynamic environment
* Capacity to meet deadlines, employ methodical approaches, and ensure efficient workflow
* Fluency in English, French, and/or German. Knowledge of Luxemburgish is an asset
What We Offer:
* A dynamic university environment
* State-of-the-art infrastructure
* Closer ties to business and labor markets