Team Assistant (f/m/d), Communications Grid Technologies
About the Role
Location Germany Bayern Erlangen
1. Country: Romania
2. State/Province/County: Bucuresti
3. City: Bucharest
Remote vs. Office Hybrid (Remote/Office) Company Siemens Energy Global GmbH & Co. KG Organization Grid Technologies Business Unit Communications Full / Part time Full-time Experience Level Mid-level Professional A Snapshot of Your Day As the team’s first point of contact for all organizational matters, your day is filled with a diverse range of tasks, including travel expense accounting, processing orders, verifying invoices, supporting events, and onboarding new employees. No two days are the same — each day brings new challenges and unexpected tasks, making your work both varied and engaging.How You’ll Make an Impact
4. Manage internal IT processes and SharePoint sites for the department.
5. Manage personnel and user authorization processes, including absence management, badge orders, etc.
6. Coordinate calendars, schedule meetings, organize appointments, workshops, and provide event/meeting support. Assist with managing distribution lists.
7. Plan and book travel arrangements, including flights, accommodation, ground transportation, and assist with expense reports.
8. Handle purchase orders, monitor and verify incoming invoices, and track payments.
9. Support onboarding for new employees.
What You Bring
10. Completed professional commercial training, providing a solid foundation for administrative and secretarial functions.
11. Several years of experience in personal and team assistance roles, including purchase orders, internal event support, SharePoint administration, and HR tools for attendance and absence management.
12. Knowledgeable in IT administration, asset management/controlling, and managing distribution lists of 100+ users with tools like YesPress.
13. Confidently interacts with management at all levels, demonstrating strong interpersonal and communication skills.
14. Proficient in MS Office (Outlook, Word, PowerPoint) to create documents efficiently and support team communication.
15. Fluent in English (written and spoken) with intercultural experience, flexibility, and a results-oriented, highly organized approach to teamwork and responsibilities.