What you will be doing To support our growing team and ensure our office runs smoothly, we are looking for a dynamic and organised Office & Workplace Experience Coordinator to ensure our lovely office operates smoothly and provides a welcoming environment for both employees and visitors. This role will focus on distinct areas crucial to the smooth operation and enhancement of our workplace, as well as creating a positive office and team culture. Key Responsibilities: Office Management: Own all office operations, including arranging for cleaning services, handyme n, and catering logistic s to ensure a seamless operational flow. Front Desk Management: Oversee front desk operations to ensure a professional and friendly first point of contact for all visitors and callers. Workplace Experience: Curate an aesthetically pleasing and culturally reflective office environment, focusing on decor, layout, and communal spaces to inspire employees and welcome visitors. Facilities Management: Oversee the maintenance and functionality of all office facilities to provide a safe working environment, including vendor relationships management, e.g. landlord, property management, electricity and internet suppliers, etc. Supplies Management: Maintain an optimum inventory of office supplies, ensuring effective distribution without waste, and manage supply budgets to optimi s e spending. Health and Safety Compliance: Ensure compliance with all health and safety regulations, conducting regular audits and implementing necessary training sessions to maintain a secure work environment. Feel-Good Management: Act as the feel-good manager by cultivating a friendly and welcoming atmosphere in the office, i.e. m anage the supply of snacks and beverages, c oordinate general office life activities to promote a positive and engaging company culture. Events Planning: Independently plan and manage internal and external events, such as office parties and team activities, ensuring alignment with company culture and overall objectives, this includes budget management and vendor coordination specifically for event-related activities. We need you to have Fluency in German and English. You are proficient in MS Excel, Word, PowerPoint. Knowledge of additional software/tools (e.g. Figma, Miro, Jira, AI tools ) is a plus. Proven experience in office management, facilities management, or related roles. Strong organisational skills paired with a detail-oriented mindset. Excellent communication and interpersonal skills for effective stakeholder engagement. Familiarity with health and safety regulations and a proactive approach to compliance. Experience in planning and executing events, with strong budget management skills. A focus on creating a positive office culture and ensuring a welcoming atmosphere. Experience in managing a front desk. Benefits Office located directly at BackFabrik. Home Office: We are a team that values personal face-to-face interaction, so we prefer our team members to work in the office around 2-3 days per week. However, because this role focuses heavily on office operations, it will primarily be on-site. Of course, occasional work from home is perfectly fine! Gym membership partial coverage. Subsidised BVG job ticket. Company Pension scheme. The usual perks New MacBook Pro. Company D ay and Party once a quarter. Coffee/Tea / Snacks and fruits. Team lunch and breakfast once a week. Dog friendly office. Job Practical Details Location: Berlin Salary: 40-44k € ( base bonus component ) Commitment: full-time The application process will consist of a short vibe check, a case study combined with a final interview with the Founders. If this sounds like your cup of tea, p lease submit your resume and a cover letter outlining your relevant experience and interest in the role. We value diversity and inclusion and encourage applications from candidates of all backgrounds. Please note, while we do appreciate the time and effort you have invested into applying for our position, we only provide feedback to shortlisted candidates due to the sheer volume of applications. If you do not hear from us within 21 days, please assume your application has been unsuccessful on this occasion. Thank you for your understanding. About us We are Berlin Bytes. As a creative software development and consulting agency, we help businesses navigate the complexities of the digital landscape and unlock lasting value. Together with our clients we design, build, and scale innovative digital solutions & enterprise applications that deliver tangible results.