Remote work is supported, with occasional travel as needed.
You’re passionate about events and get a thrill out of exceeding clients’ expectations. In this role, you will work exclusively on one of our largest pharma clients delivering excellence in delegate management for complex, high-volume pharma events.
Create an event management database and all related travel booking including the issuance of documents for all participants
Generate emailing’s for the event: invitation, follow-up, final confirmation emails
Provide support on day of event and update attendance information post event
Producing reporting and summaries on event participation and logistics
Ensuring strict adherence to healthcare regulations (Germany and global)
Using Excel for advanced data management (including pivot tables, formulas, and VLOOKUPs)
5+ years of experience as a delegate manager, travel agent, or event logistics specialist
~ Native-level German and excellent English (spoken and written)
~ Deep knowledge of German and international healthcare compliance regulations
~ Proven experience managing logistics and registration for pharma events
~ Hands-on, proactive mindset and a structured way of working
~ Advanced Excel skills, including formulas, pivot tables, and VLOOKUPs
~ Experience in large-scale agency environments with high-volume projects
~ Proficient in either event management database such as CVENT, Atrium, Evenium or KEY4
A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (Flexible working hours and structure (fully remote in some locations, hybrid in others)
Salary based on experience + performance-based annual variable pay bonus
Attractive career opportunities, including international assignments
Home office / tech stipend
Subsidised gym membership
Pet-friendly offices (depending on location)
Free coffee in all offices
Workation
Online application ( You’ve swiped right .)
First intro phone/video call ( We’ve swiped right, now let’s find out if we have chemistry!)