Manpower is recruiting for one of its clients in Luxembourg, a European Institution:
Transaction Management and Restructuring
Operational Assistant (M/W/X)
Your Role:
As a Senior Principal Operational Assistant, you will be responsible for supporting procurement and budget-related processes within a dynamic and international environment. Your role will ensure the smooth coordination of contract management, purchasing procedures, and accounts payable activities, while maintaining compliance with internal policies and deadlines.
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Key Responsibilities:
Procurement & Contract Support:
* Monitor procurement timelines, including contract renewals and extensions.
* Coordinate with service providers to ensure timely submission of documentation.
* Assist in drafting tender documents (terms of reference, contracts, annexes).
* Manage document circulation and signatures (both digital and physical).
* Archive procurement documents and manage contract registration in internal systems.
* Liaise with vendors and internal stakeholders as needed.
Budget & Administrative Support:
* Collaborate with budget teams for purchase order creation and follow-up.
* Validate e-requisitions, payments, invoices, accruals, and budget requests.
* Organise external and internal training sessions and events.
* Develop and maintain internal reporting tools and dashboards.
* Handle queries related to procurement and budget matters.
* Maintain accurate filing systems, databases, and shared mailboxes.
Your Profile:
* Secondary-level diploma with a 2-year certification in business administration, law, economics, or procurement (or equivalent experience).
* At least 5 years of relevant professional experience, including 3 years in an operational role.
* Experience in public procurement or budget administration is a strong asset.
* Strong organisational skills, with the ability to manage multiple priorities and meet tight deadlines.
* Proficiency in MS Office tools (Excel, Outlook, Microsoft 365).
* Knowledge of PeopleSoft Financials and GED is an advantage.
* Excellent command of English and/or French, with a good understanding of the other.
What Client Offers:
* Join a multicultural and high-performing team
* Contribute to impactful projects in a structured and professional setting
* Enjoy a stable and rewarding assignment, with potential for renewal
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? Interested? Send us your updated CV today
For more information, feel free to reach out to your recruitment team.