Your Responsibilities: Team & Business Operations Provide administrative and operational support to the team, managing complex scheduling across multiple stakeholders and different time zones, and handling day-to-day coordination tasks. Provide proactive administrative and coordination support to the Head of Global Commercial Excellence such as managing complex scheduling, prioritization of information flows, and coordination of travel related tasks. Take ownership of ad-hoc administrative dutie s and support project management activities, actively identifying opportunities to impr ove team efficiency and processes. Contribute to the preparation of high-quality PowerPoint presentations for leadership or team communications. Lead the planning and execution of internal and external events and workshops, including direct coordination with vendors (e.g., hotels, venues, restaurants). Book meeting rooms and arrange catering for larger meetings or workshops, working closely with local office administrators when off-site or global facility coordination is needed. Coordinate IT equipment and workplace setup for new team members, ensuring everything is in place before their first day. Support new joiners and external partners throughout the onboarding process, especially with access to IT systems, HR platforms, and general administrative setup. Finance & Procurement Administration Manage the full Statement of Work (SoW) and invoice process, including documentation, signature tracking, and follow-up on internal payments (e.g., vendor invoices, travel expenses), ensuring accuracy and compliance with internal financial workflows. Prepare and submit purchase requisitions and purchase orders using internal procurement tools (e.g., Instore), ensuring compliance with approval workflows and overview of existing purchase orders Accurately b ook the received goods in the Instore to trigger the Payment Process Process tax-relevant team activities using related internal system and ensure accurate and timely provision of all required information to support tax-related processes Your Qualifications: You offer 2–3 years of proven experience in providing administrative or operational support in a fast-paced environment. You are digitally fluent and confident using tools like Outlook, Teams, Excel, and PowerPoint – and you quickly adapt to new systems and platforms. You take initiative, anticipate needs, and solve problems proactively – you don’t wait for instructions; you’re already acting. You bring structure to complexity, are highly organized, and take pride in being detail-oriented and reliable. You handle sensitive information with discretion and professionalism, acting as a trusted representative of the team. You’re a team player who contributes to a positive, collaborative culture and provides steady, dependable support. You communicate clearly, confidently, and appropriately / respectfully across different audiences – from team members and senior leaders to external partners. You have experience working in an intercultural and international environment. You are fluent in English (required); additional languages are a plus.