Document Controller – Frankfurt, Germany (On-site)
Start Date: December
Project Type: Major Pharmaceutical CAPEX Expansion
Languages: German + English (Required)
About the Role
We are seeking an experienced Document Controller to support an on-site project team involved in a large-scale pharmaceutical facility expansion. This role is key to ensuring project documentation is organized, controlled, compliant, and easily accessible across engineering and construction teams.
Key Responsibilities
* Maintain, track, and organize all project documentation including drawings, permits, reports, correspondence, and procedures.
* Administer IDA or equivalent document control systems, including workflows, uploads, metadata management, and revision control.
* Ensure accurate document numbering, version control, and compliance with project standards.
* Support engineering and construction teams with document access and retrieval.
* Monitor document review processes, overdue actions, approval workflows, and audit trails.
* Generate weekly documentation reports, logs, trackers, and dashboards.
* Control access rights and maintain confidentiality of sensitive files.
* Collaborate daily with internal and external stakeholders in both German and English.
Requirements
✔️ Minimum 3 years’ experience as a Document Controller within engineering, construction, or industrial environments
✔️ Strong skills in IDA, Aconex, SharePoint, Documentum, eDOCS, or similar platforms
✔️ Proficient in Microsoft Office (Excel tracking, Word formatting, PDF tools)
✔️ Experience supporting large CAPEX or multi-disciplinary project environments
✔️ Strong coordination, accuracy, and communication skills
✔️ Fluent in German and English (mandatory)
If this aligns with your experience and availability, feel free to send your CV or message directly for more information