Company Description:
EIIET Berlin invites applications for an administrative and documentation Assistant to join our team.
Role Description:
You will support academic administration and develop our accreditation and quality documents to ensure they are accurate, current, and audit-ready. The job is hands-on: you will prepare templates, version and file documents, track deadlines, and coordinate inputs from academics and partners.
Key responsibilities:
* Maintain the programme file: programme specs, module descriptors, LO–assessment maps, handbooks, policies, and minutes.
* Prepare submission packs for authorities and agencies (e.g., EQF/ECTS alignment tables, staff CV matrices, facilities evidence, QA reports).
* Track accreditation and review timelines, build checklists, and chase actions until closure.
* Version-control documents, manage naming conventions, and keep the master register updated.
* Format and QA documents in Word and PDF, manage references and annexes, and ensure consistency.
* Support data collection for KPIs: admissions, completion, student feedback, external examiner notes, and improvement plans.
* Upload and organise materials on the LMS and document portals (SharePoint/Drive/Confluence), manage access rights.
* Schedule meetings, prepare agendas and minutes, and log decisions with action owners and due dates.
Required qualifications and skills:
* Bachelor's degree or equivalent experience in administration, education, or related field.
* 1–3 years in academic admin, quality, or accreditation support.
* Strong command of English.
* Solid MS Word, Excel, and PowerPoint skills; confident with PDFs and document styles.
* Excellent attention to detail, organisation, and deadline discipline.
* Clear written communication and a service mindset.
Note: Applicant has to be living in Germany.
How to apply
:
* Interested candidate is requested to send their CV to