Position Summary
The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. This role acts as a key member of our Wuppertal office team, supporting the executives by managing calendars, keeping them prepared for internal and external meetings, advising of outstanding issues and proactively following up.
The ideal candidate will be experienced in handling a wide range of executive support tasks and enjoy the challenge of supporting the office. The role requires interacting with staff at all levels, while maintaining a high level of professionalism.
Your Role
1. Responsible for managing heavy calendars to ensure effective and proactive time management.
2. Proactively identify scheduling conflicts and other issues; thoughtfully assessing whether to manage scheduling and other tasks independently, triage to the team, or escalate.
3. Manage logistics for team meetings, workshops, events and functions
4. Professionally, responsively and judiciously interact with all levels of the organization, including officers and board members, as well as external stakeholders.
5. Develop working relationships with other executive assistants to facilitate information flow and scheduling process.
6. Draft, prepare, edit and format business and documents using Microsoft Word, PowerPoint and Excel.
7. Manage meeting agendas and meeting minutes and effectively communicate action items.
8. Effectively manage record-keeping with electronic and hard copy filing of documents.
9. Create and organize information and generate reference tools for ease of use by the team.
10. Prioritize and follow up on incoming issues and concerns.
11. Potentially assist in on-boarding of new team members.
12. Organize all domestic and international travel arrangements including air travel, ground transportation and hotel reservations; ensure passport and visa requirements are met.
13. Prepare expense reports and track reimbursements through Concur system.
14. Event coordination/support
15. Conference room/booking/visitor management (access control)
16. General office communications to all employees
17. Single point of contact and liaison with technical/handyman/facility management provider.
Your Background
18. Extended experience (5+ years) working in executive assistant roles for international corporations
19. High school diploma or bachelor degree
20. Multi-lingual (fluent English and German), ideally business fluent in a third language
21. Excellent communication skills both verbal as written
22. Top organizational skills
23. Pronounced Interpersonal skills
24. Excellent computer skills
25. Used to work under stress and time pressure
26. High degree of flexibility and able to cope with heavy workload
27. Self-driven, responsible, motivated
Why join us?
28. You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs
29. You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents
Aptiv Benefits:
30. Our working style: flexible work environment
31. Learning, professional growth and development in a world-recognized international environment.
32. Access to internal & external training, coaching & certifications.
33. Recognition for innovation and excellence.
34. Opportunities to give back to the community