<p><strong>Purpose of the Position</strong></p><p><br></p><p>THIS IS A FIXED-TERM ROLE.</p><p><br></p><p>Reporting to the HR Business Partner, DACH; as Human Resources Administrator, DACH you will be responsible for supporting the administrative functions of the Human Resources Department, and for supporting the Human Resources Business Partners to deliver a complete generalist HR service to stakeholders within DACH. We are looking for a dedicated and detail-oriented HR Administrator (m/f/d) to join our team. In this role, you will be responsible for providing administrative support to the HR department and ensuring that all HR processes run smoothly and efficiently.</p><p><br></p><p>These services include (but are not limited to) document drafting, contract administration, filing, minute taking, responding to general HR queries, diary and travel management and meeting management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Onboarding</strong></p><ul><li>Validate new hire approvals / contract request documentation provided by KF Hire / iRPO to ensure complete data has been received, and accurate data has been submitted (both internal SAP assignment data and candidate personal data)</li></ul><p><br></p><ul><li>Draft and issue contracts of employment to new hires across DACH</li></ul><p><br></p><ul><li>Respond to candidate queries relating to their new hire documentation, escalating such to the HRBP, where appropriate</li></ul><p><br></p><ul><li>Act as Firect level Adjudicator for candidate Background Checks</li></ul><p><br></p><ul><li>Creation of employee personnel files and document maintenance</li></ul><p><br></p><ul><li>Facilitate new visa applications across DACH</li></ul><p><br></p><ul><li>Support with updating monthly HR payroll data for new joiners to the EMEA Payroll Team.</li></ul><p><br></p><p><strong>HR Operations</strong></p><ul><li>Responding to all generalist queries received via the ‘AskHR’ platform, and escalation of queries where relevant to the HRBP</li><li>Invoice administration relating to HR related activity</li><li>Generating vacation reports for accruals</li><li>Work with the Payroll team to ensure that employee queries and monthly payroll queries are handled in a timely manner</li><li>Work with internal IT teams to help manage and coordinate the return of leaver equipment across DACH</li><li>Facilitate visa renewals across DACH</li><li>Support with data capturing and regular data review of all benefits portals for DACH</li><li>Updating Korn Ferry employee data collection trackers</li><li>Continuous review and filling of employee personnel files and document maintenance</li><li>Support the HRBP with document drafting, including but not limited to salary certificates, contract changes, and leaver documents</li><li>Support the HR Business Partner, DACH & broader EMEA Human Resources team on Regional and Global Policy, process & System implementation as arise from time to time.</li></ul><p><strong>Timekeeping and Absence Management: </strong></p><ul><li>Manage working hours, and track vacation and sick leave</li></ul><p><strong>A1 Certificates: </strong></p><ul><li>Process and manage A1 certificates for employees temporarily working abroad</li></ul><p><strong>Payroll</strong></p><ul><li>Maintain all relevant ‘payroll trackers’ with variable changes to monthly payroll, as a result of administrator HR activity</li><li>Assist the HRBP with documentation collection to be shared with the payroll Team, to support any payroll activity in any given month</li></ul><p><br></p><p><strong>HRIS & Data Administration </strong></p><ul><li>Regularly work with the HRIS team to review and audit data, flag issues and process corrections as needed</li></ul><p><br></p><ul><li>Regularly work with payroll and global corporate HRIS team to research issues, look for root causes, escalate concerns and identify solutions</li></ul><p><br></p><p><strong>Compliance & Policies </strong></p><ul><li>Regularly monitor and audit HR files to maintain compliance with Korn Ferry policies and legal procedures.</li></ul><p><br></p><ul><li>Handle highly confidential information maintaining strict rules of confidentiality at all times</li></ul><p><br></p><ul><li>Monitor and manage the auditing of HR related documents on the HR systems.</li></ul><p><br></p><p><br></p><p>The Candidate</p><p><br></p><p>Experience and Professional Qualifications</p><ul><li>Educated to degree level or above</li><li>Good knowledge of labor, tax, and social security laws, as well as payroll processing</li><li>Proficient in MS Office and experience with HR softwares (SAP, Lexware, Haufe)</li><li>Relevant Human Resources qualification (preferred)</li><li>Prior experience in a Administrator Human Resources role</li></ul><p><br></p><p>Skills and Competencies</p><ul><li>Excellent attention to detail</li><li>Ability to identify problems and provide solutions</li><li>Excellent interpersonal and communication skills (both verbal and written)</li><li>High client-service orientation</li><li>Situational adaptability</li><li>Cultural adaptability</li><li>Communication and community building at all levels</li><li>Ability to work in a highly fast-paced environment with constantly changing priorities</li></ul><p></p>