Who we are
We're proud to be a trusted partner to ESMC, delivering turnkey facility project solutions and specialized system engineering services — always tailored to the unique needs of our clients.
Now, we're looking for a proactive
Office Administrator (m/f/d)
to help keep our own team running smoothly In this role, you'll be the go-to person for all things office and facilities — from making sure our workplace feels welcoming, to supporting HR and finance tasks, to ensuring our team has everything they need to thrive.
Please submit your CV in English.
What you'll be doing
* Running smooth daily office operations and keeping everything organized
* Acting as the first point of contact for colleagues, guests, and external partners
* Handling bookkeeping prep, invoices, and office budgets
* Coordinating travel and supporting HR topics (onboarding, reimbursements, etc.)
* Liaising with service providers (IT, tax advisor, cleaning, etc.)
* Overseeing facility management: safety checks, equipment, layout, security
* Supporting management and helping organize team events
What you bring
* Experience in office management, administration, or facility management
* A hands-on, solution-oriented mindset
* Great organizational and multitasking skills
* Very good verbal and written communication in English and German is a must. Mandarin is a plus.
* Confidence with MS Office and digital tools
* A friendly, approachable personality who enjoys helping others
Why join us?
* A role where you can truly take ownership and make an impact
* Flat hierarchies, quick decision-making, and a supportive team
* An international and modern work environment
* Professional growth opportunities
* Competitive package + great company culture with regular team events
If you're structured, reliable, and love making things run smoothly, we'd love to meet you
Apply directly here on LinkedIn
.