Climate Change Secretariat
Administration and Operations Division
Administrative Services Subdivision
(This is a re-advertisement of VA 25/037/A&O published in August 2025; Post number: The UNFCCC secretariat supports the Convention, its Kyoto Protocol and the Paris Agreement through a range of activities, including substantive and organizational support to meetings of the Parties and the implementation of commitments. advising and supporting divisions in the organization of meetings, group and complex missions; Responding to queries or requests for amendments regarding individual travel arrangements, determining and computing revised entitlements as necessary, making arrangements for changes, cancellations, reissuances, obtaining reimbursements/refunds, assisting with special arrangements such as airport transfer, ground transportation, etc.;
Liaising with the travel agent to negotiate most efficient and cost-effective routings and conditions in compliance with travel regulations and rules;
Creating travel requests and travel advances in the organization’s ERP system,, for all participants and experts, in accordance with the relevant administrative rules and regulations, associating ticket details, submitting them for approval, and initiating issuance of tickets;
Creating and maintaining accurate participant profiles (Index numbers etc.) Reviewing travel claims and supporting documentation for completeness, accuracy, validity and conformity with relevant rules, referring discrepancies back to travellers and certifying officers for clarification and possible correction, entering travel claims into the ERP system for approval and further processing by the Financial Resources Management Unit;
Advises and supports divisions in the planning and implementation of conferences, meetings, events and group and complex missions, by:
Coordinating with Consulates/Embassies regarding provision of transit and short-term visas to staff and preparing Notes Verbales to this effect;
Ensuring the provision of transit and short-term visas to participants in liaison with the External Relations unit.
Assisting with monitoring compliance with the advance purchase policy and following up with travellers and divisions who are not compliant;
Provides general support to the secretariat’s travel operations, by:
Supports and acts in accordance with team decisions, even when such decisions differ from own position. Required: At least five (5) years relevant working experience or three (3) years with a first-level university degree or equivalent including travel rate construction, routing and travel reimbursement involving the use of a global distribution system. Work experience at the international level is desirable. Experience using an ERP system is highly desirable.
Excellent knowledge of written and spoken English.
Asset: Working knowledge of German is highly desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by an interview.
Candidates whose qualifications and experience match what we are looking for should use the online application system available at
All travel costs related to the interview and relocation incurred to take up an appointment at the duty station in Bonn are at the expense of the applicant.
# Indicative net annual salary: Euro 44,919 plus other UN benefits as indicated in the link below: