We are seeking a highly skilled Administrative Support Professional to oversee daily office operations, manage documents, reports, and correspondence with precision and discretion.
Responsibilities
* Supervise document management including filing, scanning, archiving.
* Prepare and proofread reports, correspondence, translations, and presentations.
* Manage incoming and outgoing correspondence ensuring timely distribution.
* Coordinate procurement and stock of office supplies for efficiency and cost control.
* Maintain and organize legal and administrative files with confidentiality and accuracy.
* Plan and manage complex schedules, meetings, and travel arrangements for senior executives.
* Assist with invoice preparation and basic financial administration tasks.
* Act as key liaison between internal teams and external partners ensuring clear communication.
Requirements
* Diploma in secretarial studies or equivalent.
* 2-5 years of experience in a similar role preferably in finance or professional services.
* Excellent organizational skills, ownership, and ability to manage priorities independently.
* Fluency in English and French/German.
* Professionality, discretion, and adaptability in a fast-paced environment.
* Confidence managing multiple projects simultaneously and meeting tight deadlines.
* Excellent interpersonal and client-service skills with a collaborative mindset.
Benefits
This role offers the opportunity to work in a dynamic team and contribute to the success of our organization.
Others
Applications should be submitted via email. Please include your resume and cover letter.