* As a dynamic, motivated Executive Assistant, you'll support our automotive business lead largely independently.
* Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
* Sustain a daily calendar of meetings and events.
* Arrange travel and accommodations for executives. Prepare expense reports.
* Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
* Excellent communication and time management skills; proven ability to meet deadlines.
* Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
* Manage the Executive's contacts.
* Be responsive to emails/texts/phone calls, with contact outside normal business hours.
* Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
* Good at building networks with the most important interest groups and approach people with professionalism and natural ease.
* Assist with all behind-the-scenes magic while providing creative solutions, living our high-level service orientation and positively impacting our client work.
* Use discretion, confidentiality, and good judgement to handle C-Level matters.
* Represent the company and the Executive in a positive light through great follow-through skills and sound judgement.
* Conserve the Executive's time by reading, researching, collecting and analysing information as needed, in advance.
* Complete ad hoc projects as assigned.
* Organise complex calendars and schedules, resolving any scheduling issues.
SKILLS AND QUALIFICATIONS:
o 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
o Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
o Ability to communicate effectively and professionally.
o Strong intellectual curiosity and think creatively without losing sight of the big picture.
o Flexible hours as dictated by the needs of business for projects and meetings.
o We value the skills and experience that veterans bring to HCLTech, and strongly encourage qualified veterans to apply
o Strong written and oral German and English communication skills