Administrative Assistant
We are seeking a highly skilled and organized Administrative Assistant to support our daily operations.
* Key Responsibilities:
* Assist the team in administrative tasks, ensuring smooth processes and procedures.
* Prepare and finalize documents, letters, and approvals as required.
* Provide administrative assistance in preparing presentations and documents, adhering to standards for different types of content.
* Follow deadlines for Division activities, including missions and events.
* Manage database updates (GED and TMS) and extract reports, add new items, etc.
* Assist in event preparation, welcoming guests, guiding tours, and coordinating logistics.
* Manage telephone coverage, mail/document distribution, and diary scheduling.
Requirements:
* Secondary level education, ideally complemented with a 2-year certificate in a relevant field (e.g., secretarial studies or business administration).
* At least 3 years of experience as an Administrative Assistant.
* Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint), Canva, and ideally, TMS Gallery Systems, Paperless Post.
* Knowledge and experience in electronic filing systems.
* Excellent written and spoken English; knowledge of other European languages is an advantage.