Duties Description The State University of New York at Old Westbury seeks applications for an Accounts Payable Manager. The Manager will direct the day-to-day activities of the Accounts Payable Office, including developing and maintaining operational functions to ensure compliance with federal, New York State finance law, Office of the State Comptroller and University policies and regulations. This professional provides financial, administrative, and clerical support by ensuring payments are completed according to established policies and guidelines in an efficient, timely and accurate manner.
Responsibilities include but are not limited to:
Audit and daily monitoring of Accounts Payable (AP) activity to ensure the timely and accurate processing of invoices and assist in year-end closing procedures.
Review and develop policies, procedures and training materials.
Identify and establish AP and travel reimbursements best practices.
Conduct annual or semi-annual trainings of AP best practices and procedures for Old Westbury community.
Collaborate with departments and vendors to help streamline payment processes while ensuring compliance with all relevant state, SUNY, and federal regulations.
Effectively communicate with vendors and campus offices to resolve complex issues and inquiries.
Exercise professional judgment while performing duties and priorities of the roles, including the application of relevant laws, procedures, rules and regulations.
Ensure electronic file organization, communication and collaboration with other departments regarding timely vendor disbursements and employee's reimbursements for accuracy within state guidelines.
Review and approve presenter fees and honorariums for payment.
Review, compile and verify moving expense reimbursement for qualified personnel and job candidate travel expenses.
Review and approve the processing of payments for vendors in the systems including NY Statewide Financial System (SFS), SUNY Financial Management System (FMS) and Jaggaer.
Monitor and review unreconciled check status and alert relevant authorities including the NYS Taxation & Finance Department.
Provide monthly reports and analyses for the Controller.
Provide monthly reports to Internal Control Officer with necessary documentation for audits.
Serve as the lead contact to address accounts payable inquiries from the Office of the State Comptroller.
Manage the drawdown and redeposits of Financial Aid and Direct Loans process, including reconciliation of year end balances.
Supervise and train accounts payable assistant on various day to day AP tasks including the processing and monitoring of Critic Teacher Stipends, UUP awards, and special funding projects.
Actively monitor unclaimed funds status that may be attributed to the University organizations (through search of New York State Escheatment files).
Maintain excellent customer relations with vendors and University staff by addressing inquiries and issues in a timely manner, assisting in training sessions with new staff, reconciling statements and actively pursuing outstanding invoices.
Manage and provide detailed guidance to the Accounts Payable Assistant.
This position reports directly to the Assistant Vice President for Business and Finance & Controller and is the sole position for SUNY Old Westbury that provides these services and performs the above duties for this campus (agency).
Minimum Qualifications Required Qualifications:
Bachelor's degree from an accredited college or university and three (3) or more years of work experience in Accounts Payable, utilizing an automated accounting system OR an Associate's degree from an accredited college or university with four (4) or more years of work experience in Accounts Payable, utilizing an automated accounting system.
Working knowledge of a Financial Management System (FMS) including a source to pay system.
Knowledge of general accounting practices, including bank reconciliations.
Proficient with Microsoft applications (Excel, Word, Outlook, PowerPoint, .
Strong analytical and organizational skills with project-oriented outlook.
Able to work independently and as part of a team.
Excellent verbal and writing skills.
Preferred Qualifications:
Bachelor's degree from an accredited college or university with a degree in accounting or related field.
Prior supervisory experience.
SUNY or higher education experience in accounts payable.
Prior experience and knowledge of the Jaggaer procure-to-pay system platform source to pay system or similar system.