Human resources assistant

THIS IS A FIXED-TERM ROLE.

Reporting to the HR Business Partner, DACH; as Human Resources Administrator, DACH you will be responsible for supporting the administrative functions of the Human Resources Department, and for supporting the Human Resources Business Partners to deliver a complete generalist HR service to stakeholders within DACH. We are looking for a dedicated and detail-oriented HR Administrator (m/f/d) to join our team. In this role, you will be responsible for providing administrative support to the HR department and ensuring that all HR processes run smoothly and efficiently.

These services include (but are not limited to) document drafting, contract administration, filing, minute taking, responding to general HR queries, diary and travel management and meeting management.

Onboarding
~ Validate new hire approvals / contract request documentation provided by KF Hire / iRPO to ensure complete data has been received, and accurate data has been submitted (both internal SAP assignment data and candidate personal data)


~ Creation of employee personnel files and document maintenance


~ Support with updating monthly HR payroll data for new joiners to the EMEA Payroll Team.


HR Operations
Invoice administration relating to HR related activity
Work with the Payroll team to ensure that employee queries and monthly payroll queries are handled in a timely manner
Support with data capturing and regular data review of all benefits portals for DACH
Updating Korn Ferry employee data collection trackers
Support the HR Business Partner, DACH & broader EMEA Human Resources team on Regional and Global Policy, process & System implementation as arise from time to time.
Maintain all relevant ‘payroll trackers’ with variable changes to monthly payroll, as a result of administrator HR activity
HRIS & Data Administration
~ Regularly work with the HRIS team to review and audit data, flag issues and process corrections as needed


~ Regularly work with payroll and global corporate HRIS team to research issues, look for root causes, escalate concerns and identify solutions


Compliance & Policies
~ Regularly monitor and audit HR files to maintain compliance with Korn Ferry policies and legal procedures.


~ Handle highly confidential information maintaining strict rules of confidentiality at all times


~ Monitor and manage the auditing of HR related documents on the HR systems.


Good knowledge of labor, tax, and social security laws, as well as payroll processing
Proficient in MS Office and experience with HR softwares (SAP, Lexware, Haufe)
Relevant Human Resources qualification (preferred)
Prior experience in a Administrator Human Resources role