Hr administrative assistant – occupational health service (m/f/x)

Manpower is looking for an HR Administrative Assistant – Occupational Health Service for one of its clients operating in the banking sector, based in Luxembourg, for an interim assignment.

Your missions:

Review travellers’ lists and verify that employees have obtained the required medical travel clearances

Support the implementation and enhancement of internal controls and contribute to the automation of administrative processes

Manage the archiving, retention and tracking of Occupational Health Service data and records

Retrieve, organise and update medical and administrative files in compliance with data retention requirements

Welcome and direct visitors to the Occupational Health Service

Support the transition to a self-service appointment scheduling model through MS Bookings and assist users during the implementation phase

Monitor the service mailbox and ensure requests are appropriately handled within the required timelines

Assist Occupational Health Nurses with administrative purchasing activities, including invoice tracking and purchase order requests

Liaise with external providers to streamline and simplify administrative processes

Contribute to the efficient operation of the service through strong organisational skills, autonomy and effective prioritisation

Your profile:

At least 3 years of professional experience in an administrative, HR or confidential information management role

Previous experience in occupational health and/or knowledge of GDPR would be considered an asset

Ability to work autonomously and manage multiple priorities simultaneously

Strong attention to detail and a high level of accuracy

Excellent sense of confidentiality and discretion

Good command of MS Office applications, particularly Excel

Experience in process optimisation and/or the use of automation or AI solutions would be an advantage

Excellent written and spoken English; a good command of French is considered an asset

Collaborative mindset, strong sense of accountability and results-oriented approach

Interested in this opportunity? Apply now!