Overview
Are you ready for what’s next, now?
We are looking for a dedicated Office Manager (m/w/d) to join our team in Ettlingen.
This is an office-based role that offers the opportunity to become an integral part of an international, collaborative, and supportive team. In this position, you will ensure the smooth day‑to‑day operations of several DACH offices and manage our car fleet.
If you enjoy working in an international, dynamic environment and value teamwork, we look forward to hearing from you.
About the Role
1. Support several DACH offices operationally.
2. Fleet management: managing company vehicle leasing (exchanges, managing vehicles on a parking lot, operational support).
3. Review and code car-related & operational invoices.
4. Handle and scan daily mail and distribute accordingly.
5. Manage all incoming calls and forward them to the appropriate departments.
6. Order office supplies & manage inventory.
7. Perform administrative tasks including documentation & database updates
8. Support office maintenance: facility management (liaising with landlords and cafeteria staff, suppliers for lighting, cleaning company, garden maintenance, parking, window blinds, window cleaning, security, coffee machines, waste disposal, etc.).
9. Assist with shipping of parcels.
10. Organize internal and external lunches and dinners.
11. Coordinate the team for operational emergency services.
About You
12. You have least 2 years of experience in similar roles; if you have some fleet management experience, that would be perfect.
13. You have very good German and at least communicative English language skills.
14. You have excellent PC skills (MS Office).
15. You work independently and possess strong organizational abilities.
16. You are a team player with a sense of responsibility.
“At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company.” –TVN Reddy
Be ready for what’s next, now.