Sachbearb. (Vertragswesen)
Grafenwoehr, Germany
Ausschreibungsbereich
WHO MAY APPLY?
Current INTERNAL Local National Employees throughout Germany. This covers all current Local National employees of the U.S. Forces in Germany, including U.S. Air Force and AAFES-Europe within Germany.
Hauptaufgaben
Serves as appointed COR, liaison between the contractor and the Contracting Officer. Monitors, reviews, and determines whether the contractor's performance is in compliance with terms and conditions of the contract specifications. Notifies the Contracting Officer of violations of labor standard provisions, work, and documents that do not comply with contract requirements, and if contractor fails to correct identified deficiencies. Initiates corrective action ensuring that all defects and omissions are corrected or completed and the contractor provides formal proposals for contemplated changes. Maintains effective surveillance of the contract for compliance with the Quality Assurance Surveillance Plan (QASP) and initiates changes in surveillance methods. Works closely with ACORs and Inspectors evaluating monthly data on a quantitative and qualitative bases to include trend and projections if appropriate and submits on monthly basis to the Contracting Officer.
Maintains contract file, electronically in WAWF and/or paper (determined by Contracting Command) from development, pre-award, post-award, termination or closure and all other pertinent contract data. Conducts meetings with the Contracting Office, contractor Management, and involved assistants to solve existing issues. Discusses possible upcoming issues based on the respective situations.
Guarantees the availability of sufficient funds during the duration of the contract/Task Order/Delivery Order. In case of any necessary modification, either decrease or increase, the COR will closely coordinate it with the Ordering Officer and/or the Contracting Officer.
Maintains all appropriate training requirements and accounts for all programs necessary.
Keeps supervisor of Contract Services Branch informed at all times. Maintains effective working relationships in the assigned functional areas (USAG-Bavaria wide).
Prepares complete Performance Work Statements (PWS), Statements of Work (SOW) or other types of technical specifications for various type of Operations and Maintenance type services, such as grass cutting, grounds maintenance, custodial, pest control, refuse, food waste, fire suppression and extinguisher systems, chimney sweeping; TUEV inspections and maintenance of force protection barriers, elevators, cranes, pressure tanks and heating systems; cleaning and maintenance of POL- and grease separators; pressing and removal of sewage sludge and wash-rack sludge; sewer line TV inspections, heating, water, sewage, electrical, air conditioning, propane gas, ventilation hoods, boiler plant, tank flushing, cranes, hoist platforms, alarm system, hydraulic lifts ramps, automatic gates and doors. Selects and adapts information from applicable guide specifications or previously approved specifications. Prepares standard PWS for various municipal services up to estimated total amounts of $ 5Mil. Establishes a common level of service templates for contracts across the USAG Bavaria to be used across the Bavaria footprint which includes Tower Barracks, Rose Barracks, Hohenfels and Garmisch.
Uses IT programs to develop and prepare Independent Government Cost Estimates (IGCE) and estimates of materials and man-hours to be used in execution of various types of service contracts for budgeting, contracting and other purposes. Analyzes costs of completed service contracts. Devises and recommends cost cutting expedience by selecting from alternative solutions under reduced financial resources. Uses IT programs for preparing necessary plans attached to the PWS.
Performs market surveys and analytical studies, requiring initiative, resourcefulness creativity and sound judgement. Coordinates and integrates contractual requirements. Initiates or reviews work requests, studies existing plans and performs field surveys to determine nature and extent of work operations involved.
Considers requirements concerning law (host nation and US), health-, safety-, and environmental regulations. Studies manufacturer's bulletins, technical journals, various engineering standards. Adapts techniques and methods, ensures accuracy, completeness and clear presentation of figures and data to avoid misunderstandings with potential bidders. Presents completed contract documents to supervisor for review and submission.
Reviews and verifies in WAWF the contractor invoices and processes contractor's invoices that are eligible for payment in a timely manner. Rejects incorrect invoices accordingly for correction Prepares all required paperwork and funding procedures for processing of required contract modifications in coordination with Contracting Office, Resource Management Office, requiring activity and other activities involved.
Participates in the budget planning required for future Fiscal Years. Determines the $ amounts required to accomplish services. Initiates timely execution of option years or contract renewal. Prepares all required funding documents. Generates Purchase Request in General Fund Enterprise Business System (GFEBS). Prepares Service Contract Requests (SCR) with Quad Charts and presents to Garrison Commander and Regional Director for approval of established contract requirements. Participates in meetings with higher headquarters to explain and justify the need of services. Coordinates funds availability with Resource Management, USAG Bavaria. Forwards complete solicitation package to Contracting Office for solicitation and award.
Visits and inspects facilities or worksites to ensure compliance with Performance Work Statements, plans and timetables. Checks on work progress and on problems encountered. Provides recommendations or solutions to appropriate agency to avoid potential problems. Refers major discrepancies with recommendation for elimination to supervisor for further action and decision. Assists the supervisor on different job-related matters and is able to take over temporary assignment as acting Chief in case of absence of C/Contract Management Branch.
Performs other duties as assigned.
Qualifikationsanforderungen
Explanations to the E&T Levels (Education & Training Levels) can be found at the link "Description of the Education & Training Levels".
https://portal.chra.army.mil/mnrs?sys_id=0a86e971cd2d2d10aaffb5ebb50f5ac9&view=sp&id=mnrs_kb_article&table=kb_knowledge
Applicants must be in possession of a German driver's license class B.
Office automation skills are required.
C-5:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
E&T Level II: 1 year of creditable experience as defined in A below PLUS 1 year of experience as defined in B below.
E&T Level III and above: No additional experience required.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled.
C-5a:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
E&T Level II: 1 years of creditable experience as defined in A below PLUS 2 years of experience as defined in B below.
E&T Level III: 1 year of experience as defined in B below.
E&T Level IV: No additional experience required.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years.
C-6:
E&T Level I: 2 years of creditable experience as defined in A below PLUS 3 years of experience as defined in B below.
Current employees who do not meet E&T Level I and who are not in the same or similar occupation must have 2 additional years of creditable experience as described in A below.
E&T Level II: 1 years of creditable experience as defined in A below PLUS 3 years of experience as defined in B below.
E&T Level III: 2 years of creditable experience as defined in B below.
E&T Level IV: 1 year of creditable experience as defined in B below.
E&T Level V: No additional experience required.
Current employees who have served one year in the same or similar occupation are qualified for the next higher grade.
Experience A: Included clerical work in an office or store, working with computers, bookkeeping, making and recording inventories, telephone marketing, arranging for events or as a cashier, etc.
Experience B: Experience in the same or similar line of work as the job for which considered. The experience must demonstrate that the applicant possesses the particular knowledge, skills and abilities required in the position. The predominant experience must have been gained at a comparable level of difficulty to the position to be filled. The amount of the higher level experience must be in a reasonable relation to the required total number of years.
LANGUAGE PROFICIENCY LEVEL:
English Language Proficiency level C1 AND German Language Proficiency level C2 required.
Description of the Language Levels:
https://portal.chra.army.mil/mnrs?sys_id=13a66d71cd2d2d10aaffb5ebb50f5aa0&view=sp&id=mnrs_kb_article&table=kb_knowledge
Auswahlkriterien auswählen
Generelle Informationen für LN Stellenausschreibungen - bitte lesen: / General Information for LN Job Announcements - please read:
https://portal.chra.army.mil/mnrs?sys_id=77e3ac4a5ce32110924578e08ba9227c&view=sp&id=mnrs_kb_article&table=kb_knowledge
Beschäftigungsbedingungen
This is a permanent fulltime position (38.5 hrs./week)
Position may be filled at the C-05, 5a or at the full performance level, C-06. The incumbent may be non-competitively promoted to the next higher or full performance level in accordance with regulatory requirements, upon completion of required training, and recommendation of supervisor.
The incumbent of this position is occasionally required to perform TDY (Temporary Duty Travel).
WE OFFER:
- a global employer who stands for cultural diversity and equal opportunities
- employment in an international environment with a welcoming atmosphere
- high level of job security and attractive pay under German tariff agreements (CTA II; Protection Agreement) including, but not limited to, the following tariff entitlements:
- 30 days of annual leave; 36 days for severely handicapped employees (additional time-off on 24 & 31 December per tariff agreement)
- vacation and Christmas pay (total of 13 monthly salaries)
- various additional social benefits (e.g., employer pension scheme through Allianz group insurance; property accrual payments)
Beyond the tariff agreement,
- usually time off on 8-9 U.S. holidays due to work hour redistribution (governed by shop agreement)
- employer-specific programs for flexible work schedules; mobile work; length-of-service/performance awards
- health promotion and fitness programs, including free use of employer-run fitness centers.