We are looking for you! Apply now and become part of our team! Location: Brandenburg an der Havel Workload: Part-time (30 hours/week) Start: As soon as possible Contract: Permanent The Brandenburg Medical School Theodor Fontane (MHB) is seeking a committed and reliable Executive Assistant (m/f/d) to the Director of the Institute for Translational Immunology. In this responsible position, you will provide essential support to the Director and contribute significantly to the structural, organizational, and scientific development of the institute. Executive Assistant (m/f/d) to the Director of the Institute for Translational Immunology Support to the Director: Comprehensive assistance to the Director at the Brandenburg an der Havel site Professional coordination and management of a demanding schedule Preparation, organization, and follow-up of meetings, appointments, and events Acting as the first point of contact for internal and external inquiries Institute Organization and Development: Independent structuring and optimization of internal processes Establishing and maintaining digital filing systems, shared drives, and documentation structures Coordination of administrative workflows and support for institute management Active contribution to the ongoing development of the institute, including room for your own ideas and initiatives Support for Research and Project Activities: Assistance with national and international research and collaborative projects Organization and preparation of international meetings, workshops, and conferences Independent correspondence in German and English with a wide range of national and international cooperation partners Support with publications, reviews, and various research-related tasks Communication and Collaboration: Facilitating effective collaboration between multinational internal and external working groups Coordinating and aligning the interests of various cooperation partners Transparent and communicative interaction with institute colleagues and associated research groups Completed commercial/administrative training, university degree, or an equivalent qualification; experience in an academic or research-related environment is an advantage Strong organizational and coordination skills as well as a structured, independent working style Language proficiency: German at GER level C1 (very good written and spoken skills) English at GER level B2-C1 (good to very good written and spoken skills) Excellent communication skills and a confident, friendly manner Professional experience in administrative processes (documentation, file management, invoice review, cost center checks) Flexibility, resilience, and the ability to remain calm and focused even during busy periods A reliable, responsible, hands-on personality (“doer mentality”) Enjoyment of working in a young, multinational team Interest in a long-term, meaningful position within a dynamic academic environment The opportunity to take an active role in building and developing a innovative research institute A modern, collegial, and appreciative working environment with flat hierarchies An engaged, multinational team with an open communication culture Long-term career prospects in a dynamic and forward-thinking academic institution A discounted Deutschlandticket as a job ticket (Germany-wide public transport ticket) BusinessBike option (for permanent positions) Flexible working hours aligned with our core working time 28 days of annual leave (increasing with length of service) plus two additional days off on Christmas Eve and New Year’s Eve Access to a digital health platform (WorkLifePortal) offering free company-related services, a wide range of training sessions, recipes, and tips for individualized health promotion Occupational health services, including preventive medical check-ups