Manpower is looking for an HR Administrative Assistant – Occupational Health Service for one of its clients operating in the banking sector, based in Luxembourg, for an interim assignment.
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Your missions: Review travellers’ lists and verify that employees have obtained the required medical travel clearances Support the implementation and enhancement of internal controls and contribute to the automation of administrative processes Manage the archiving, retention and tracking of Occupational Health Service data and records Retrieve, organise and update medical and administrative files in compliance with data retention requirements Welcome and direct visitors to the Occupational Health Service Support the transition to a self-service appointment scheduling model through MS Bookings and assist users during the implementation phase Monitor the service mailbox and ensure requests are appropriately handled within the required timelines Assist Occupational Health Nurses with administrative purchasing activities, including invoice tracking and purchase order requests Liaise with external providers to streamline and simplify administrative processes Contribute to the efficient operation of the service through strong organisational skills, autonomy and effective prioritisation Your profile: At least 3 years of professional experience in an administrative, HR or confidential information management role Previous experience in occupational health and/or knowledge of GDPR would be considered an asset Ability to work autonomously and manage xniyctf multiple priorities simultaneously Strong attention to detail and a high level of accuracy Excellent sense of confidentiality and discretion Good command of MS Office applications, particularly Excel Experience in process optimisation and/or the use of automation or AI solutions would be an advantage Excellent written and spoken English; a good command of French is considered an asset Collaborative mindset, strong sense of accountability and results-oriented approach Interested in this opportunity? Apply now!