Description
Job Overview:
The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.
Responsibilities
Key Tasks and Responsibilities:
* Type and proofread documents, correspondence, and forms
* Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
* Coordinate and set up meetings and conferences, arrange travel, and work on special projects
* Maintain the schedule of one or more individuals
* Set up and maintain a manual and electronic filing system
* Maintain office supplies and other materials required for departments or project activity
* Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
* Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
* Photocopy, fax, and scan documents as required
* Assure effective mail and package distribution
* Assist Employees and Managers with general administrative requests
* Perform additional assignments under the supervisor's direction
* Organize and schedule meetings and appointments
* Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
* Produce and distribute correspondence memos, letters, fax, and forms
* Review/answer emails as needed
* Maintain up-to-date employee holiday records for the team
* Maintain a contact list
* Order office supplies
* Special projects as assigned
Qualifications
Essential Qualifications and Education:
* High School Diploma/GED
* 5+ years of relevant experience
* Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
* In-depth knowledge of business procedures, letters, and report formats
* Ability to read and comprehend instructions, to write correspondence and memos
* Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
* Can handle sensitive information with the highest degree of integrity and confidentiality
* Strong sense of urgency and problem-solving skills
* Ability to work well with a team and support other admins as required
* Extremely organized and detail-oriented
* Ability to juggle multiple tasks with superb accuracy
* Knowledge of business procedures, letters, and report formats
* Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook
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