Duties Description According to Civil Service Standards, but particularly: perform mathematical operations, and/or clerical activities related to mathematical operations to meet the requirements of the Accounts Payable Office. The incumbent will play a key role processing invoices and travel reimbursements, coordinating with vendors and staff, and ensuring efficient payment management in compliance with policy, procedures, and guidelines. Duties include but not limited to the following as below –
•Review unit or departmental financial forms such as vouchers, invoices, reimbursement requests for conformance with approved spending with accuracy and timeliness.
•Prepare payments for presenter fees, honorariums, stipends and awards, moving reimbursements, candidate travel expenses and special funding projects.
•Enter and process vendor payments using New York Statewide Financial System (SFS), SUNY Financial Management System (FMS), and Jaggaer.
•Review and process check and ACH payment details.
•Reconcile accounts with bank statements and control ledgers, money received with value of receipts or tickets issued, and resolve discrepancies.
•Maintain excellent customer relations with vendors and University staff by timely response to questions, reconciling statements and actively pursue outstanding invoices.
•Perform account clerical audits for large volume transactions, verifications, checks, and computations to maintain compliance with New York State, SUNY, and institutional guidelines.
•Provide support in gathering documents and receipts in response to inquiries that may arise from internal and external stakeholders, including the Office of the State Comptroller (OSC).
•Compile and prepare financial data for budgetary purposes.
•Perform other duties as assigned that are within the administrative duties of the department.
Additional Information: This position reports directly to the Accounts Payable Manager and is currently the sole position for SUNY Old Westbury that provides these services and performs the above duties for this campus (agency).